Personal Assistant to Head of Elementary (Vietnamese)

1. GENERAL DESCRIPTION

The Personal Assistant to the Head of School – Head of Elementary is an administrative support role responsible for ensuring smooth operations across academic, administrative, internal, and external affairs of the school. In addition to directly supporting the Head of School – Head of Elementary, the Personal Assistant acts as the main liaison between departments, assists with the organization of assessments, receives and processes information from educational authorities, drafts documents and reports, and coordinates the planning and execution of school events.

2. RESPONSIBILITIES

• Translate documents, letters, and materials; provide interpretation in meetings as required by the Head of School – Head of Elementary.

• Perform administrative tasks related to the management and training of teaching staff.

• Schedule appointments, prepare meeting agendas, workshops, attend meetings, and take minutes for the Head of School – Head of Elementary.

• Consolidate school-wide plans, including input from departments such as Administration, Admissions, Vietnamese Curriculum, and International/ Integrated Curriculum.

• Communicate directives from the Head of School – Head of Elementary to relevant departments.

• Compile, analyze, and summarize reports and data from various departments for submission to the Head of School – Head of Elementary upon request.

• Ensure timely and accurate provision of information and documentation required by the Head of School – Head of Elementary.

• Receive requests and arrange appointments for the Head of School – Head of Elementary with parents, departments, and external partners.

• Coordinate interdepartmental collaboration as assigned; monitor progress and report updates to the Head of School – Head of Elementary.

• Accompany the Head of School – Head of Elementary in meetings with domestic and international partners when required.

• Support the development, maintenance, and expansion of relationships with governmental authorities and external organizations.

• Assist in the implementation and enforcement of school policies and procedures.

• Serve as a key liaison between the Vietnamese Curriculum and the International/Integrated Curriculum at EMASI.

• Operate the ISAMS system to support communications with parents, generate academic reports, extract data, and assist in preparing termly student progress reports.

• Assist in the preparation and consolidation of tests and examinations; coordinate periodic student assessments.

• Coordinate with the Academic Office/ Student Affair Officer in receiving official documents, directives, and circulars from the Department of Education; prepare and submit required reports.

• Collaborate with relevant departments to plan, update, and organize school events, trips and internal programs.

• Assist in arranging and reallocating staff (teachers, student assistants) as directed by the Head of School – Head of Elementary.

• Organize and manage records, documents, files, and reports related to school operations.

• Perform other tasks as assigned by the Head of School – Head of Elementary.

Education:

• Bachelor’s degree required, preferably in Education or Educational Management.

• English proficiency equivalent to TOEIC 700 or higher.

• Proficiency in office software; preference for candidates with a Type B computer skills certificate or equivalent.

Experience:

• Not mandatory.

• Preference will be given to candidates with experience in administrative roles in the education sector or similar positions.

Skills:

• Strong task and time management skills.

• Information processing and problem-solving abilities.

• Teamwork, communication, and interdepartmental coordination skills.

• Event planning and strategic scheduling skills.

Personal Characteristics:

• Honest, detail-oriented, and highly responsible.

• Flexible, proactive, and capable of working independently under pressure.

• Committed to long-term professional development in the field of education.

The candidate is expected to demonstrate professional ethics, solid subject knowledge, and a positive working attitude. They should be ready to collaborate and engage closely with students, parents, and the school community in a bilingual educational environment. These qualities are reflected in the following values:

Attitudes

• Self-motivated (I want to do it)

• Self-challenged (I can do it)

• Always striving for perfection (I’ll do it best)

Aptitudes

• Critical thinking

• Human sensible

• Physically fit

Attributes

• Love and Compassion

• Care and Service

• Fair and Just

Other Requirements:

• Not applicable.