Procurement Specialist (ITS) - (12 months & Third-Party Contract)

Your role

The Procurement Specialist is responsible for the source-to-contract process of central procurement activities including strategic sourcing projects and establishing frame contracts with preferred vendors for university supply. Efficiently guiding the stakeholders and vendors through the source-to-contract process to achieve best probity practice, process compliance outcomes and the best value of money objectives of the approved procurement plan. The position is responsible for supporting the Category Manager(s) in developing and implementing procurement strategies for the assigned categories.

Reports to: Senior Manager, Strategic Sourcing

Key Accountabilities

The Procurement Specialist is responsible for delivering effective and efficient procurement practices. These responsibilities include but are not limited to:

1. Strategic sourcing - Lead the assigned sourcing projects, including all key steps such as strategy development in consultation with assigned Category Manager, supplier selection, evaluation, supplier negotiation, award recommendation and supplier contract execution;

- Conduct appropriate market analysis, spend analysis and stakeholder consultation to develop effective market strategies that will inform the procurement plan to deliver the universities requirements;

- Ensure that the probity associated with the source-to-contract process is never compromised by paying particular attention to critical paths in the process including but not limited to the development and execution of the market strategy, bidders list, evaluation criteria and evaluation panel membership;

- Negotiate the most appropriate contract to deliver the universities requirements based on sound procurement principles linked to total cost of ownership, value creation and risk mitigation;

- Ensure that the RMIT Legal and other SMEs is engaged at the appropriate points in the process for efficiency and quality of outcome;

- Ensure that contract outcomes are fully documented in accordance with procurement procedures, awarded on time and that the outcomes are clearly communicated to all parties involved and internal stakeholders;

- Effectively implement the strategic sourcing project through Workday Strategic Sourcing module;

- Search for, evaluate, qualify and partner with trustworthy vendors to support Category Manager set up the vendor pool database;

- Ensure procurement reports are generated timely as required for monitoring purpose;

- Develop procurement insights to drive towards cost reduction and continuous improvement;

- Other procurement related tasks assigned by Senior Manager, Strategic Sourcing.

2. Stakeholder management- Build effective relationships and trust with key stakeholders to understand their needs to develop suitable market strategy;

- Provide expert advice to Staff on general procurement and strategic sourcing, to encourage innovative practices, compliance;

- Collaborate with the other team members and cross-functional working groups to achieve a high-level of performance, integration and consistency in procurement across the categories

3. Compliance & Probity Management- Maintain sustainable procurement practices aligned with leading practice systems, process, policy, financial integrity and probity, protecting the credibility of the central procurement function;

- Ensure probity, transparency and compliance in all procurement activities;

- Identify, take action upon actual or potential risks in the course of operation and report to management for high-risk areas;

- Evaluate on a regular basis the effectiveness of relevant processes and controls for continuous improvement.

Key Selection Criteria

- Track record experience of developing and delivering commercial objectives, experience in construction management/ICT sector is preferred;

- Experience in contract management is a plus;

- Experience in utilising standardised policy and procedure while still delivering optimum commercial outcomes;

- Strong, demonstrated analytics experience in a large and complex environment;

- Demonstrated ability to work with detail, analyse data in an organised and objective manner and determine actions based on data analytics and insights gathered, and to develop opportunity assessments from complex data sources;

- Proven capability to manage key stakeholders at all levels effectively;

- Effective working relationships in cross-functional teams in matrix environment;

- Proven capability to drive and manage changes, with a customer-focused and result-oriented mindset;

- Ability to work in a fast paced, lean team environment with the associated flexibility;

- Excellent written and communication skills including ability to develop and deliver presentations

- Ability to display appropriate behaviours in line with the position and RMIT Values

Additional Information

- Contract duration: 12 months

- Highly competitive gross salary

- Annual leave: 1 day per working month

- Private insurance

- Free use of onsite sports and fitness facilities

- Library on campus and online - access to the RMIT Australia online library

English Proficiency

English is the language of teaching and communication at RMIT Vietnam. For this role, the minimum requirement is IELTS General 6.5 (or equivalent Linguaskill 170).

To be eligible for this position, you must be a Vietnamese citizen. Applications received from non-Vietnamese candidates will not be considered.

To Apply

Please submit your CV, cover letter, qualifications, ID, and address your suitability for this position by clicking on the ‘Apply’ button.

Important Notice

- Please ensure your application is submitted through our Workday system on the RMIT Careers page. We do not accept applications through other means.

- RMIT Vietnam will never request any fees or payments during the application process. Be vigilant about scams asking for payment to apply.

- For any questions or support, feel free to reach out to our Talent Acquisition team at email

Applications Close:

13 Jul 2025 11:59 pm