Procurement Specialist - VIC

I. Main Purpose or Function of Position:

• Driving sourcing activities for direct materials (Malt, Hops, Flavor, Rice, Alu Can, Glass Bottle, Crown, Carton, Utility, Auxiliary ….)

• Ensure that products are delivered in a timely manner and goods' quality is satisfactory

• Ensure info are recorded in SAP/ERP system correctly and accurately

• Manage and develop performance of suppliers

• Coordinate with line manager and others to implement initiatives for cost improvement

• Coordinate with Global / Zone team for project and process

II. Main Accountabilities

• Create new vendor code if any

• Perform the task data link to CLM until signed CNT has been saved in CLM

• Record PRs (VIC) from users; Report OA; Check mapping PR-OA for auto POs before batch job; Tracking PR-PO after batch job; Post and follow Prepayment request/ Reschedule Payment (if any on BPM)

• Fix pending payment with PTP and vendor (GRIR pending):

1. Clear prepayment

2. Print PO to sign

3. Track root cause for payment pending, overdue

4. Prepare other documents to sign (Return Goods Agreement, Deduction Agreement ,…)

• Tracking PO confirmation from Vendor portal

• OA creation (if any)

• Fixing issue for PO and finding root cause: why PR cannot be auto converted to PO; why PO cannot be reflect on VP (if any)

• Manual PO creation (if any):

1. For PR without item codes: send to PSS China

2. Support to PO creation for urgent case

3. For PR/ PO has error cannot be auto converted

• PO conditions for oversea PO:

1. Check/ tracking with EXIM

2. Condition revising for actual amount that EXIM confirmed

Education

• University degree

• Bachelor of Supply Chain, Logistics, Im-Export (Procurement major is preferred)

Industry Experiences

• Experienced in manufacturing/FMCG company (Beverage experience is a plus)

Position Experiences

• At least 2-3 years of experience in procurement and other related positions

Language

• Communicate fluently and concisely in both English and Vietnamese (verbally)

Computer

• Proficient skills in MS Office

• SAP Procurement System is a plus

Knowledge/ Skills

• Problem-solving

• Collaboration skill

• Communication, Negotiation

• Documentation skills

Other requirements

• Proactivity in working organization

• Good presentation & reporting skill

• Work under pressure