Production Administration Officer

I. HR Management

1. Recruitment Support: Support recruitment for production workers and onboarding training activity.

2. Communication: Implement internal communication, notices, and

announcements.

Constantly

3. Internal Events Organization: Make plan & implement the internal events and ensure smooth execution.

4. Motivation: Inspire and motivate the team to achieve production targets.

II. Stationery and PPE Management

1. Order and distribute stationery and PPE items (clothes, slippers, boots, shoes, gloves…).

2. Manage lockers and shoe cabinets, including ordering, allocation, and distribution.

3. Conduct monthly inventory reports for PPE and stationery.

Monthly

4. Handle PPE-related issues and coordinate with suppliers or internal users for timely resolution

III. Documentation and Compliance

1. Prepare departmental documentation and ensure compliance with company standards and requirements

2. Maintain proper filing, document control, and version tracking.

IV. Expartriate Support

1. Handle payments related to expatriates (business trips, entertainment, hotel bookings)

2. Book flight tickets for expatriates as required

3. Track and process rental payments for expatriate apartment.

V. Office Management

1. Facilities: Oversee, coordinate and maintenance office & common

facilities.

2. Supplies: Manage supplies, including ordering, restocking, and inventory control.

VI. Service and Procurement Support

1. Work with service providers (cleaning, canteen, security) to ensure quality and timely service.

2. Prepare PR for admin-related purchases in production area.

Constantly

3. Track purchase orders and delivery status

VII. Others Tasks

1. General production administrative tasks

2. Handle ad hoc administrative requests

3. Provide improvement ideas to enhance administrative operations

- Graduated University

- More than 2 years of experience in administrative or production support roles

- Understand administrative procedures and document control

-Teamwork skills

- High sense of responsibility, and discipline

- Good problem-solving and proactive attitude

- English fluently

- Skills in MS Office (Word, Excel, PowerPoint).