Project Accountant

JOB SUMMARY
Project Accountant coordinates the assigned projects and the organization’s financial needs and requirements in a timely and accurate manner to ensure compliance with HFHI/HFHV Policies, guidelines, and local laws and regulations; insure the stewardship of the organization’s resources
Work closely with the Finance team and relevant stakeholders in managing and supervising the Organization’s financial activities, and accounting systems including oversight and review of financial statements and activities related therein, to provide accuracy and transparency donor reports in a timely manner. preparation for restricted project audit, annual external audits, and internal audit.
Along with Finance Coordinator, play a proactive role to raise gaps of internal control to SFM for timely reviewing, updating, and developing HFHV policies and procedures to strengthen of the Organization’s internal control.

KEY RESPONSIBILITIES

1. Deliver NO Project Accountant Service
a. Provide accurate and timely monthly, quarterly and annual donor reports, financial statements, cashflow projection and key financial indicators with proper analysis and reconciliation.

b. Work closely with Finance Coordinator, PMs and RD&C Department related donor reporting and stewardship coordinator to ensure the submitted donor reports are timely and accurate and the donor requests/donor compliance are addressed properly and ensuring restricted funds are used as designated or as requested by donor.

c. Work closely with the finance team and relevant Departments and Budget owners in preparing project and annual consolidated budgets; hosting external and internal audits and ensuring auditor’s recommendation is thoroughly and promptly followed up.

d. Be proactively raise the noticed gaps of internal control to SFM and relevant team members for timely compensation control while the financial policies and guideline/procedure development are reviewed and developed.
e. Verify invoices and supporting documents of the assigned projects to ensure a business cash advance or payment request are authorized as per DOA and relevant HFHV’s finance policies; Ensuring sufficient supporting documents and verified properly before preparing & processing wire transfer or cash payment. Ensure neither missing any payments nor duplicated payments.
f. Prepare and conduct banking process related to the assigned projects. Coordinate with HFHV’s bank and relevant stakeholders to ensure effectively and timely funding received and T/Ts.
g. Prepare and record accounting transactions and monthly cashflow projections of the assigned projects. Ensure consistency in the financial system, resolve accounting discrepancies and irregularities; Ensure financial records are filed appropriately i.e orderly and up-to-date.
h. Address donor requests/donor compliance at assigned HFHV’s projects.
i. Contributes to review and update of financial policy and guideline development.
j. Regular field visit to provide technical support and contribute in strengthening of Program/Project’s internal control gap.
k. Provide on-job training to a new finance team member as needed and provide finance orientation to new staff on board.
l. Prepare an annual individual workplan for achieving of the position responsibilities and the defined SMART results.

2. Managing National Office Operation Cash
(HFHV applies for cashless payment in aligning with the strengthening of internal control and Viet Nam government measures in reducing the use of cash in the country. Cash transaction is managed at minimize level and it is only applied when bank transfer or online payment is not applicable)
a. Issue sufficient receipts/payments and record them accordingly into cash ledger/cash book / timely and accurate manner. File payment and receipt voucher sufficiently, orderly, and up to date.
b. Carry out cash count and surprise cash count under the cash management procedure.

3. Other responsibilities in implementing asset control, compliance of policies, budget preparing etc.