Purchasing Manager

What is the job?

As a Purchasing Manager –You’ll manage and control purchasing systems and procedures to continually improve the supply chain

process, ensure cost effective contracting of products and services, and promote compliance internally with established standards

Duties and responsibilities:

• Translate operating forecasts into material requirements plans and thereby determines standard stock and re-order levels with Department Heads and Management

• Participate in negotiation for service contracts

• Identify and develop reliable sources of supply

• Identify and organize adequate storage for all perpetual inventory items and implements corporate policy, products and initiatives in order to maximize cost effectiveness

• Establishes adequate record keeping and issuance procedures

• Protect inventories from waste, spoilage and theft

• Keep abreast of the market place as to innovation and value

• Process purchase requests from departments

• Obtain competitive quotations and bids

• Place approved orders

• Establish standard purchasing specifications

• Establish Purchasing Policy

• Ensure that market surveys are completed in coordination with the Executive Chef, F&B Manager and Accountant

• Conduct monthly meeting with Purchasing Owner’s company to follow up Orders and update the Purchasing Procedure.

• Be responsible for saving hotel asset/ energy/ water/ chemical and propose the saving ideas to management

• Understanding department’s and hotel’s product, and upsell to the guest, or recommend hotel products to the guest.

• Report Lost and Found immediately to Security

People:

• Work with Superior on manpower planning and management needs

• Conduct Mid Year Review and End Year review for Purchasing Staff

• Conduct Roster arrangement for Purchasing Department

• Ensure that Purchasing officers are routinely trained and have full knowledge of their respective job responsibilities.

• Well support Purchasing Staff to improve and maintain Employee engagement

• Identifies staff with potential for promotion

• Attend operation daily briefing if necessary and sharing guest feedback with Purchasing Department and other Department

• Perform/ behave as per IHG Winning Ways to other colleagues within your department and toward other departments

• Perform/ behave as per IHG leadership competencies

• Work with Superior and Human Resources on manpower planning and management needs

• Identify training need, propose training plan, and conduct the training

• Conduct shift briefings, department meeting to ensure hotel activities and operational requirements are known

• Observe staff’s performance, give constructive feedback when need it.

• Coach and develop staff

• Work with Superior and Human Resources on disciplinary action for poor performance or any conflict among staff

Guest experience:

• Support other Department in process urgent PO as per Guest’s requisition

• Be courteous and professional when in contact with outside companies/suppliers and to maintain good working relationships with all colleagues throughout the hotel.

• Perform Brand’s Services behaviors in daily operation basic towards the guests

• Ensure consistency service within the department

• Sharing guest feedback to the team

• Manage all requests made by guests, or special request from guest that your staff reported to you

Responsible business:

• Ensures products and resources are assigned to the appropriate department and billed accordingly

• Be responsible in keeping our property safe and secure, to participate in any hotel activity related to Fire Life safety.

• Be responsible in protecting the environment such as the trees, the sea, and special species

• Understand and ensure your staff understanding IHG Brand Standard related to your department

• Recommended changes to these standards

• Open and close the shift, ensure effective shift hand over

• Co-ordinate special projects as required, such as…

• Rotate the roles (cross training) within department when required

• Perform any other duties which may be assigned by the management from time to time

What we need from you?

• Bachelor’s degree in Business Administration - specialize in Foreign Trade

• Over 7 years of progressive experience in procurement and over 5 years in a leadership role

• Strong negotiation skills and the ability to manage vendor relationships effectively.

• Evaluate supplier performance, and negotiate contracts to secure the best pricing, terms, and quality.

• Demonstrated ability to interact with customers, employees and third parties that reflects highly on the hotel, the brand and the Company.

• Proficient in procurement software and Microsoft Office Suite, with advance Excel skills.

• Knowledge of supply chain best practices and industry trends.

• Problem solving, reasoning, motivating, organizational and training abilities.

• Experience within the hospitality industry or similar environments

• Good writing skills

• Good communication skill certificate – Queensland university

What we offer:

- Competitive salary and attractive monthly service charge

- Annual leave from 14 days, 2 days off per week

- Mandatory insurances in accordance with Vietnamese Law

- Accidental insurance 24/7

- HealthCare insurances

- Provided uniform, duty meals, and transportation

- IHG brand standard training

- Other benefits as per the company/ IHG policies