Purchasing Officer (Indirect)

Daily Tasks

- Process Purchase Requisition (PRs) : Review, verify and convert PRs into POs for indirect items

- Vendor Communication : Contact vendors for quotations, lead time confirmation and product/service specifications

- Order Tracking : Monitor delivery schedules and follow up with suppliers to ensure timely receipt of goods/services

- Support Urgent Requests : Handles urgent marketing, maintenance or administration department requests

- Document Control : Maintain updated records of quotations, POs, delivery notes and GRNs in the system

- Internal Coordination : Communicate with departments (Admin, Maintenance, Marketing etc) on their indirect purchasing needs.

Weekly Tasks

- Supplier Performance Monitoring : Review supplier reliability, delivery timeliness and quality feedback from user departments

- Weekly Purchase Report : Submit weekly summary of pending, completed and urgent indirect purchases to the department head.

- Price Comparison & Evaluation : Conduct market survey/quotation analysis for common indirect items

- Invoice Coordination : Work with Finance to ensure supplier invoices match POs and delivery documents

Monthly Tasks

- Supplier Review & Update : Review supplier list and propose new vendors if needed, and ensure all are compliant with procurement policy

- Vendor Performance Review Meeting : Join discussions with key supplies or internal users to assess service and resolve issues

- ISO Documentation & Compliance : Ensure all procurement documentation is aligned with ISO requirements for audits; e.g. 9001, 14001

- Degree in Supply Chain, Foreign Trade, or Business

- Minimum 2 years of experience in Purchasing, Sourcing

- Strong knowledge in Microsoft Office, especially Excel

- Detail-oriented with excellent math and analytical skills

- Good communication and negotiation skills

- Proficient in both English and Vietnamese