Purchasing Supervisor (Subsidiary of SABECO)

Job accountability

- Develop production and procurement plans for raw materials, packaging, and spare parts in an efficient and timely manner, in strict compliance with the Purchasing Procedures, Procurement Policy, and MOA, to support production activities in alignment with Subsidiary strategy and regulations. Additionally, participate in supplier evaluation, contract management, and ensure adherence to ISO quality management systems.

- Monitor and supervise the implementation of packaging contract in compliance with regulation.

- Report data on a daily, weekly, and monthly basis, or as requested by the Company’s management.

Job responsibility

1. Participate in contract negotiations and signing for the procurement of raw materials, packaging, and spare parts based on Subsidiary's production demand plan, ensuring the most competitive and advantageous pricing for the Company; additionally, take part in the sourcing, selection, and evaluation of suppliers to establish a stable, efficient, and reliable supply base.

- Participate in the search and evaluation of new suppliers, and conduct monthly, quarterly, and annual periodic evaluations of existing contracted suppliers; carry out supplier selection procedures in accordance with Subsidiary's regulations and submit the list of suppliers to the General Director of Subsidiary for annual approval.

- Coordinate with Fuctional Departments, Breweries and Suppliers to analyze, clarify purchase demands.

- Prepare the Purchase Proposal for submission to Subsidiary Management and Sabeco Management for approval (if required according to MOA delegation of authority).

- Carry out the issuance of invitation to quotation letters, prepare procedures for opening and reviewing supplier proposals, draft minutes of contract negotiation meetings, report the results of contract negotiations, and prepare the contract documents…

- Complete the embargo procedures before signing the contract:

Check whether the supplier is subject to any embargo using the Thomson Reuters tool provided by the Sabeco. If the supplier is embargoed under any category, submit an official letter to request guidance from the Sabeco's Embargo Committee.

If not subject to embargo restrictions, proceed to complete the required documentation prior to contract signing. The contract must be reviewed and validated by Subsidiary's Legal Department or Sabeco’s Legal Department.

- Ensure and verify compliance with confidentiality obligations related to pricing and other classified information, preventing any unauthorized disclosure to third parties.

2. Coordinate the distribution of contracted raw materials, packaging, and spare parts to units and breweries within the Subsidiary's system to ensure continuous, stable, and cost-efficient operations for the Company.

- Prepare order plans for suppliers and submit them to the management for approval..

- Monitor and verify the execution of purchase orders, delivery, payment documentation, and contract liquidation to ensure compliance with the signed contracts and the Subsidiary's regulations.

- Monitoring and supervision of the delivery progress of quantity and quality and handle the arising of goods from the suppliers assigned to the breweries in the Subsidiary's system.

- Coordinating with Breweries, departments in the Subsidiary's and suppliers monitor to handle the arising of goods quality of suppliers

3. Make reports, coordinate operations and other issues

- Update, follow up and report on the implementation progress of the approved proposals for procurement.

- Check inventory, follow up in-out materials to balance number of materials ordered.

- Update, handle and follow up defective, missing, damaged, returned goods, and prepare claims to suppliers.

- Handle other arising works with suppliers, external companies.

- Manage, copy & store documents related to purchasing the assigned materials; execute the requirements related to these documents upon request.

-Participate in drafting, developing and implementing processes and guidelines under management systems: ISO 9001, ISO 14001 & BRC of the purchasing Section and the Planning & Warehouse Department.

- Manage, follow up, and update job description, works instructions, other ISO documents … of the Planning & Warehouse Department.

- Prepare documents (reports, proposals …) related to the Department’s activities.

- Implement internal rules, procedures, guidelines, occupational safety, fire fighting and prevention, food safety and hygiene, environment.

- Perform other duties as required by the Board of Management and the Planning - Warehouse Manager.

Education: University graduation, major in engineering and economics

Experience: Having at least 2 years of practical working experience in the same job

Proficient English skill

Proficient IT skill

Knowledge of goods supply

Understanding the beer production technology, equipment

Negotiation skill

Plan and management skill

Training and induction skill

Analyze, evaluate and report the results of the implementation

Be able to work independently, or on a team and can handle pressure at work.

Keep the company’s information secret, confidential.