Receptionist

Key Responsibilities:

• Serve at the reception desk: greet visitors, identify their purpose of visit, and direct them to the appropriate personnel.

• Provide accurate and timely translation of documents; support general administrative tasks as assigned.

• Manage incoming/outgoing keys, mail, courier packages, facsimiles, messages, and verify related bills/invoices.

• Handle payments for office-related expenses such as office rent, utilities, mobile phone cards, telephone bills, courier services, taxi services, food & beverages, etc.

• Arrange business travel for employees including air ticket booking and company car scheduling.

• Manage office supplies: monitor inventory levels, place purchase orders, and distribute items as required.

• Coordinate messenger team to ensure timely and accurate delivery services.

• Coordinate the cleaning team to maintain cleanliness of meeting rooms, reception area, and common areas.

• Calculate monthly overtime payments for cleaners and messenger staff.

• Monitor and manage contracts under Administration Department; ensure timely renewal prior to expiration.

• Arrange and prepare meeting rooms: ensure cleanliness, proper setup, and functionality of equipment.

• Monitor office facilities and promptly report maintenance issues to the Administration Manager.

• Perform other duties as assigned by the Administration Manager

• College or University degree.

• Minimum of two (2) years of experience in a similar role, preferably in a corporate environment.

• Good command of English (listening, speaking, reading, and writing).

• Proficient in MS Office applications (Word, Excel, PowerPoint).

• Well-organized, detail-oriented, accurate, reliable, and cooperative.

• Possess good customer service, communication, and problem-solving skills.

• Professional appearance with daily make-up and neat grooming.

Benefits:

• Working time: 5 days/week (Monday to Friday).

• Opportunity for promotion and career development.

• Competitive Income.

• Attractive Bonus’s Policy.

• Compulsory Insurances full salary (Social Insurance, Health Insurance, Unemployment Insurance) based on the Labor Code and PVI premium health Insurance based on the Company's regulations.

• 11 Public holidays based on the Labor Code, 15 Annual leave days based on the Company's regulation, 5-year-employee has 1 more annual leave day.

• Company Team Building Trip every year.

• Participate in other Company activities: Sports, Family Day, Children's Day.

• Training sponsorship programs: Securities certificates, Soft skills, Technical skills.

• Professional and dynamic working environment.

• Salary: attractive remuneration package.