Receptionist cum Admin Officer, Contract via 3rd Party

Our Company reflects the diversity of our employees. At TotalEnergies, the wide variety of talents drives our competitiveness, our ability to innovate, and our attractiveness. Therefore, we welcome differences in age, disability, gender reassignment, pregnancy/maternity, race, religion, beliefs, sex, sexual orientation, and family/parental status. We believe Diversity makes us better.

Key activities:

Receptionist:

- Answer incoming calls on multi-line switchboard, and route phone calls to the appropriate contact within the company.

- Receive guests/visitors at lobby area, determine nature of business, issue visitor passes, and direct them to the appropriate contact within the company to ensure the compliance with Total security policy.

- Ensure internal/incoming post is sorted and ready for distribution to correct personnel.

- Send out internal/external mail and correspondence.

- Update internal telephone list monthly.

Admin Officer:

- Manage contract, process payment and solve complaints of postage service.

- Order and prepare payment for newspapers/ stationary/groceries purchase/ drinking water/coffee/ office rental/ office machine for office.

- Stock and order name card, letterhead, envelope for office.

- Register and prepare payment taxi cards, Grab services.

- Register, follow and payment monthly hand phone cost - 3G service expenses for staff.

- Follow up storage services & make payment.

- Prepare workstation& stationery, Parking card for newcomers.

Fulfill other tasks and/or assignments requested by the line managers whom the employee directly/indirectly reports to, and/or tasks requested by the board of management

- Bachelor's degree in Business Administration, Economics or relevant majors.

- Has at least 2-3 years of experience as Office Admin or Receptionist.

- Good English communication and interpersonal skills.

- Good at MS Office, especially in MS Excel.

- Good time management and team collaboration.

- High adaptability and flexibility.

- Willing to learn and take on new tasks.

- Professional attitude and appearance.

- Have Customer Service mindset.

- Ability to use Canva will be a plus.