Receptionist Cum Admin Specialist

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Hơn 90% người dùng hài lòng
Mô tả công việc
JOB RESPONSIBILITIES
1/ Receptionist
• Greet and welcome guests as soon as they arrive at the office
• Direct visitors to the appropriate person and office
• Answer, screen and forward incoming phone calls
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
• Provide basic and accurate information in-person and via phone/email
• Receive, sort and distribute daily mail/deliveries
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
• Order front office supplies and keep inventory of stock
• Update calendars and schedule meetings
• Arrange travel and accommodations
• Keep updated records of office expenses and costs,
• Submit and reconcile expense reports
• Perform other clerical receptionist duties such as filing, photocopying, transcribing…
2/ Administration
• Maintains office services by organizing office operations
• Serve as the point person for maintenance, supplies, equipment, bills, and errands
• Manage with suppliers for car rental, office equipment and furniture purchase, office set up and maintenance, telecommunication (lease line/ ADSL, phone…)
• Deal with housing/ apartment lease contract for the expat staff.
• Assist the expat staff when they have issues with the housing, apartment
• Assist admin manager to organize office events
• Arrange transportation for the whole office for daily pick up and business travel
• Book air-ticket, accommodation for staff who needs business travelling domestic, over-sea.
• Apply visas, work permit, residence card...
• Provide general support to visitors: arrange transportation, accommodation, arrange lunch, dinner…
• Purchase and provide stationery to the staff
• Deal with any issues might come with office fixing, electricity, IT, ADSL…
• Support time attendance, update working schedules, visitor schedules, leaves
• Make courier daily shipment for samples/ swatches…
• Maintain office cleanliness.
Yêu cầu công việc
Qualifications
• At least 5 years experience as an Administration Specialist or similar role
• Bachelor’s degree or equivalent experience in Business Administration or related fields.
• Proven experience in an administrative or office management role.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint) and familiarity with office management tools.
• Excellent organizational and multitasking skills with a strong attention to detail.
• Strong communication skills (both written and verbal) in Vietnamese, English, Chinese is a plus
• A proactive mindset with the ability to work independently and collaboratively.
• High level of discretion and confidentiality.
• Excellent time management skills and the ability to prioritize work;
• Attention to detail and problem solving skills;
• Effective communication with suppliers;
• Integrity: open and honest
• Can-do attitude
• Ability to handle multi-tasks;
BENEFITS
• Net salary from 800 USD to 1,000 USD
• 13th month bonus and performance bonus
• Full paid Social Insurance
• Additional Health Care insurance
• Vacation 15 (fifteen) days per year
• Working hours: Working time (8 hours), Monday to Friday.
Phân tích mức độ cạnh tranh
VietnamWorks AI
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Giá
29.000đ / lượt
Các phúc lợi dành cho bạn
Thưởng
Chăm sóc sức khoẻ
Nghỉ phép có lương
Vacation 15 (fifteen) days of vacation per year
Thông tin việc làm
09/01/2025
Nhân viên
Hành Chính Văn Phòng > Hành Chính
Administration Support, Receptionist, Administration Management, Supplier Development
Dịch vụ lưu trú/Nhà hàng/Khách sạn/Du lịch
Bất kỳ
5
Không giới hạn
Địa điểm làm việc
Hai Phong, Vietnam
2/434 Khu phố Bình Đáng, Phường Bình Hòa, Thành phố Thuận An, Tỉnh Bình Dương, Việt Nam
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