Sales Admin

1. The role

Create accurate customer order on ERP system and pass the document to a person/team on timely basis. Make daily, weekly and monthly data and report with a proper analytical data.

Reporting line: Wholesale Manager and Admin Manager (if required)

(Applicant must send/share CV in English with expectations of salary)

2. Key responsibilities

• Check sales pricing and approved discount before issuing sales order on the ERP system

• Create sales order on the ERP system and deliver information to the warehouse team on a proper timely basis.

• Sales data report on daily, weekly and monthly, conduct sales data analysis and report to the managers

• Control return request from customers via sales PIC and issue document on the ERP system

• Create customer master data after receiving approved customer information as well as credit limit.

• Update price list, prepare and follow up on sales contracts.

• Support customers by providing necessary documents (e.g., bottle registration, customs declaration).

• Collaborate effectively with the logistics team, sales team, and accounting team.

• Customer services (e.g., receiving, reporting, and resolving customer complaints about products and services).

3. Other responsibilities (If candidate has an experience)

• Issue aging report of AR

• Check outstanding debt customer and inform to the sales team

• Follow up payment for outstanding debt customers

• Inform payment status to the accounting team

1. Technical and soft skills:

Essential

• Good command of spoken and written English for communication.

• Able to operate on Microsoft Office (Word, Excel, PowerPoint).

• Well human relationship management and good personality.

• Able to work under pressure with positive attitude, mind service and honesty

• Computer skills (excel, outlook, PPT)

Desirable:

• Bachelor's degree/ University graduation

• Work experience in the wine industry

• Experience in using FAST system

2. Experience:

• At least 5 years of work experience in sales admin

•ERP systems experience

Work location and commitment

- Contract term: full-time; 40 hours per week

- Workplace address/ location: in Ho Chi Minh City (the company office, shop)

- Whether overtime/ business trips required or not: No overtime or business trips.