Sales Admin

Key Responsibilities

• Prepare quotations and pro forma invoices; record customer purchase orders in the system.

• Handle customer inquiries, provide product and service information, and follow up on outstanding requests.

• Receive and verify customer orders, ensuring accuracy of products, pricing, codes, packing, and labeling in coordination with clients and the sales team.

• Initiate production orders and coordinate with factories and relevant departments to monitor production progress.

• Prepare shipping documents, including Commercial Invoices, Packing Lists, contracts, and other required documentation for shipment.

• Coordinate with the Purchasing team to check stock availability and arrange estimated time of delivery (ETD).

• Work closely with the Logistics Department to ensure timely and accurate deliveries.

• Coordinate with the Accounting team to issue tax invoices and follow up on overdue payments.

• Prepare weekly sales and shipment reports, including sales commission calculations.

• Maintain and update customer databases, sales records, and related documentation.

• Perform other sales administration and support tasks as assigned by the Manager.

Qualifications & Requirements

• College or university graduate (preferably in Business Administration or related fields).

• 1–2 years of relevant experience in sales administration, customer service, or a related role is preferred.

• English: listening, speaking, reading and writing fluently

• Proficient in MS Word, Excel, and Outlook.

• Strong organizational and multitasking skills with attention to detail.

• Ability to work effectively under tight deadlines.

• Detail-oriented, reliable, honest, and team-oriented.

• Immediate availability is an advantage.

Benefits

• Competitive salary and annual performance bonus.

• Social insurance and other benefits according to labor law.

• Opportunities for professional growth within a multi-company group.

• Supportive and dynamic working environment with exposure to senior management.