Sales Admin cum Administrator/receptionist (P1)

Bộ phận:

Department: Sales and Business Development Department and

Human Resource and Administration Department

Công ty :

Company: ADCo

Báo cáo cho:

Reporting to:

- Sales Director

- HR & Admin Manager

Địa điểm làm việc:

Location: HCM Office

Mục đích công việc:

Purpose of job: Carry out sales supporting administration activities and administration works, cover reception area in HCM office.

Nhiệm vụ:

Job Function:

1. Sales admin

 Prepare quotation, sales contracts, principle contract, ullage leasing contract, annex and collect timely contracts, annex and authorization letter related to contract implementation

 Prepare marketing materials, company profile for sales team to provide and work with customers

 Update customers information related to product delivery and standard selling prices in the Cyber software

 Do other tasks assigned by the DoS

2. Receptionist

 Receive visitors/guests, arrange meeting rooms promptly with drinks;

 Control office facilities call for repair and maintenance when needed;

 Cleanness: check/maintain the office cleanness, supervise the cleaner’s performance and remind staff to keep office fresh and clean;

 Booking hotels and other services in the South when required

 Arrange for documents, fax, post, mail in/out and file all admin papers;

3. Administrator:

 Stationery control;

 Cooperate with admin staffs in Hanoi to manage and make the daily car schedule accurately, effectively and saving costs

 Deal with the competent authorities to resolve the administration issues happened in the South;

 Coordinate with HR/Adm Department in Hanoi to implement and support the HR/Adm jobs happening in the South including purchasing, interview arrangement, medical check etc…

 Coordinate with HR/Adm staffs & IT Manager/IT Support in Hanoi to arrange the initial necessary work stations, equipments and facilities required for new staff: computer, email, network access, chair, desk, cabinet, desk telephone, business cards and stationeries;

 Coordinate with IT Manager/IT Support to manage daily backup in the office when needed;

 Do other jobs assigned by the Line Manager.

Tiêu chí đánh giá:

Key Performance Indicators: Following KPI setting for each year and evaluated twice per year (first half ended 30 June & second half ended 31 Dec)

Yêu cầu kỹ nẵng và Kiến thức:

Skills & Knowledge requirement:

 Bachelor degree

 Communication skills

 Ability to think independently, generate new ideas and suggest improvements

 Good time management skill and work efficiency with ability to work under pressure

 Accurate and detail oriented

 Ability to prioritize and take ownership of responsibility

 Self-learning skills

 Fluent communication in English & computer literacy is required