Sales & Office Admin

Login to view salary 3424 views - Expires in 3 days

What We Can Offer

Competitive salary
Premium health and accidental insurance
Professional, energetic, friendly and open working environment. Professional overseas trainings

Job Description

1. Order Processing
• Responsible for taking care of the whole process of spare part order process from quote, customer's order receipt and delivery, informing customer of order status, shipment delays, delivery times and respond to customer's enquiries during order processing in a timely manner
• Place internal orders and follow-up order progress
• Coordinate with shipping lines /forwarders to quickly handle custom clearance of import shipments
• Responsible for invoicing spare part order and maintenance/service invoice and follow up customer's AR and payment
• Handle spare part return/repair process
• Control inventory stock
• Input order processing data in SAGE (ERP system), deriving weekly/monthly reports; File spare part order documents in a tidy and systematic manner
• Respond to customer's inquiries promptly and in a timely manner
• Other tasks as required

2. Machine Sales Support
• Support Sales Managers in preparing sales contract, thoroughly checking payment/delivery terms and follow up the sales contract execution
• Check customer's L/C on terms and conditions, advising amendment when required
• Prepare required official letters/notification/contract amendment during contract execution; follow-up customer's down payment
• Inform customer of ETD/ETA of shipment, coordinating with internal colleagues and customer on shipping documents, advising to make amendment when required
• Coordinate with service department and internal and external customer on shipment unloading

3. Office Administration
• Take care of office in good and clean order, contact the building service team for any issues with lights, electricity, air conditioners and safety
• Control fixed asset, stationery and office supplies, placing purchase orders for office's facilities when necessary
• Coordinate with IT department on all office equipment
• Manage petty cash, reconciling and submitting expense report
• Make car arrangement, air-ticket and hotel booking for guests
• Handle purchase for goods and services, prepare documents for making payments
• Support for planning, budgeting and executing internal events, team-building activities...
Read full Job Descriptions

Job Requirements

• University Degree in Business Administration or Business Management or related fields
• Minimum 3 year working experience in similar roles, especially B2B business in technology industries
• Thoroughly understanding the whole procedure of sales and service order processing
• Being familiar with ERP and competent in MS Office
• Good command of written and spoken English
• Excellent skill of mission self-organization with high responsibility, accuracy and ability to meet deadline
• Good communication skill and capability of problem-solving and team working
• The ideal candidate loves to work for a German technology company

Job Locations

VTP Building, No.8 Nguyen Hue Street, Ben Nghe Ward, District 1, Ho Chi Minh City, Vietnam

TRUMPF Vietnam Co., Ltd

1. VTP Building, Floor 4, No.8 Nguyen Hue Street, Ben Nghe Ward, District 1, Ho Chi Minh City, Vietnam

2. Hanoi office: Opera Business Center Building, Floor 9, No.60 Ly Thai To Street, Trang Tien Ward, Hoan Kiem District, Hanoi City, Vietnam.

TRUMPF was founded in 1923 as a mechanical workshop. Ever since, it has developed to one of the world's leading companies for machine tools, lasers and electronics for industrial applications. In fiscal year 2018/19, the company achieved sales of 3.5 billion euros with more than 11,000 employees

The business fields of TRUMPF are:
- Machine Tools
- Laser Technology
- Power Tools
- Electronics

With more than 71 subsidiaries and facilities, the TRUMPF Group is present in almost every European country, in North and South America, as well as in Asia. Production facilities are located in Germany, China, France, Great Britain, Japan, Mexico, Austria, Poland, Switzerland, Taiwan, Czech Republic and the United States.

***To stay in touch and to gain the newest TRUMPF insights, follow us on LinkedIn and Facebook:

Read full company information
VTP Building, Floor 4, No.8 Nguyen Hue Street, Ben Nghe Ward, District 1, Ho Chi Minh City, Vietnam
10,000-19,999 staffs
Human Resources


Chương trình được thiết kế đặc biệt dành cho học viên vừa học vừa làm, quỹ thời gian ít

Bằng được công nhận bởi Bộ GD&ĐT Việt Nam do ĐH. J.M Lyon 3 (Pháp) cấp có giá trị toàn cầu

Học phí tối ưu, tiết kiệm nhiều nhất, thời gian đào tạo rút ngắn còn 1 năm tại Việt Nam