Seafreight Operations Executive

Job description

GEODIS is a Lead Logistics Provider who manages our customers’ supply chain by providing end-to-end solutions enabled by our infrastructure, our people, processes and systems. Since 2008, Geodis is a subsidiary entirely owned by the SNCF Group in French. Our mission is to help its clients succeed by overcoming logistical constraints thanks to its lines of business - Road Transport, Freight Forwarding, Contract Logistics, Supply Chain Optimization, Distribution & Express. It has revenues of EUR 6.8 billion and more than 30,000 employees working in 67 countries around the world.

For this position, you are accountable for:

1. Work according to the import process: ( Back up when import team on annual leave or sick leave )

- Receive pre-advice from Overseas Agent.

- Set up files based on pre-advice.

- Arrange trucker and warehouse requirements.

- Monitor and confirm arrival of freight.

- Break down and distribute into files and calculate charges.

- Call & Send A/N to consignee & record it by Fax, Email.

- Issue debit note to customers, accounting departments.

- Ensure D/O is only released again payment only.

- Enter all charges and profit shares.

- Close file, pass invoices and credit memos.

- Post information on system

2. Work according to the Export process:

- Handle shipment as per SOP, HI.

- Receive booking from customer.

- Check with Overseas Agents/ Local Sales.

- Book with Shipping lines.

- Send confirmed booking to customer.

- Issue HBL.

- Have S/L issued MBL.

- Send pre-advice to Overseas Agent.

- Arrange trucker and warehouse requirements (if request).

- Monitor and confirm Departure / Arrival of freight.

- Enter all charges and profit shares.

- Close file, pass invoices and credit memos.

- Post information on system.

3. Responsible for customer contacts, follow up contacts per telephone and visits.

- Regular work with invoices, calculations of profit split and commissions, tracking and correcting mistakes in supplier invoices and following all quality routines.

- Assist in supplier and customer queries.

- Arrange collections.

- Contribute to development of team.

- Assure timely billing as per company policy.

REQUIREMENT:

- College or University graduated.

- At least 3 years relevant working experience. Knowledge of customs. Preferably knowledge of air or sea freight industry and processes.

- Familiar with and well able to work within the import/export process.

- Knows supplier conditions, deliver terms, Inco terms and purchasing conditions.

- Knows risk and insurance terms.

- Familiar with and able to work with the company’s quality and environmental policies.

- Good knowledge of computer system, both import/exports and invoicing.

- Knowledge of Customs tariff.

- Good communication skills.

- Financial awareness.

- Able to manage own working time effectively.

- Knowledge of service levels expected by clients – able to deliver them.

- Fluent spoke & written English.

WHY JOIN US:

- Competitive salary + attractive bonus

- During 2 months probation time: 100% salary, Annual leave applied, BVI Health Insurance

- 13th month salary, Yearly performance bonus, Annual salary review

- Bonus for successfully referring new employees, Buddy program for Newcomers

- BVI Health Insurance, Annual health checks

- Full Social insurance, Health insurance and Unemployment insurance

- Internal & External Training courses

- Annual company trip, Gifts on special occasions

- 12 - 16 days off annual leave

- Professional global working environment.

Working place: Bluesky Office Building, No.1 Bach Dang, Ward 2, Tan Binh District, HCMC.