Secretary of the Board of Directors

Job Summary:

Support work related to management and administration in the office such as perform tasks related to paperwork, administrative work, drafting documents, scheduling, organizing meetings, and planning for superiors

❖ ACCOUNTABILITY & RESPONSIBILITIES / NGHĨA VỤ & TRÁCH NHIỆM:

• Welcoming customers, assisting guests, preparing meeting rooms...

• Receive and process incoming and outgoing calls via the company's hotline

• Checking and arrange work schedules, meeting schedules, organize meetings, take notes and summarize the content of meetings

• Prepare documents and collect necessary information as requested

• Perform documentation work: Manage, arrange and store Company records and documents; Receive and process incoming/outgoing/internal dispatches of the Company; Manage and use the Company's seal

• Communicate information from the Board of Directors to relevant departments and divisions and send feedback directly to the Board of Directors

• Carrying out for the Board of Directors' business trips (contacting partners, booking airline tickets, booking hotel rooms, completing visa procedures, cost settlement)

• Assist the Board of Directors in internal and external relations when necessary

• Customer care (sending gifts, flowers on holidays, anniversaries...)

• Translate documents when required

• Monitor and support the activities of subsidiary company

• Consulting on legal issues for Board of Directors, analyze legal risks and review contracts

• Review and draft documents such as contracts, policies, decisions, resolution, announcements,...

• Resolve legal disputes

• Coordinate with other departments, handle common tasks as requested by superiors when necessary and other tasks as assigned by the Board of Directors.

❖ REQUIRED COMPETENCE AND KNOWLEDGE/ YÊU CẦU NĂNG LỰC VÀ KIẾN THỨC

Education/ Học vấn

• Have an intermediate degree or higher in the field of Office Administration, Law.

Qualification/ Kỹ năng

• Well organizational skill;

• Communication and interpersonal skills;

• Have knowledge of the law.

Experience/ Kinh nghiệm

• Have 1 year’s experience in the same position is an advantage.

Others/ Khác

• Have knowledge of Vietnamese Law, international Law.

• Able to work independently, result-driven, mature and able to influence various stakeholders;

• Agility, honesty and fast learning;