Secretary (Short-Term Contract; Maternity Cover)

Position Summary:

The High School secretary is responsible for providing administrative and operational support for the High School principal, faculty, students, and community. The position is a maternity cover from May 20 to December 18, 2024.

Duties include but are not limited to:

Assisting Principal:

● Maintain a systematic method of managing documents, records, reports, files, receipts,and supplies.

● Perform general secretarial tasks, including but not limited to producing letters, reports, memorandums, etc.

● Prepare required reports as assigned.

● Make photocopies, filing, distribute mail, etc.

● Respond to telephone and email communications.

● Communicate positively and effectively with staff, administration, students, parents and/or visitors.

● Assist in the coordination and supervision of services.

● Coordinate with other supporting staff to help conduct safety inspections, fire drill/ practice activities.

● Assist in organizing and coordinating school events and trips.

● Contact substitute teachers to cover for teachers who are sick or on leave.

● Translate and interpret in meetings and conferences as needed.

Assist Parents:

● Communicate and meet with teachers/school.

● Communicate, translate, and update about the students at school ( sickness,

attendance, registration, etc.).

● Be available to help as required.

Assist teachers:

● Administrative job relating to documents, materials, and printing.

● Communicate with parents.

Assist students:

● Check and take care of students if there are any injuries or sickness.

● Contact parents, and communicate.

● Be ready to help as necessary

Perform any related work as required.

Knowledge, Skills, and Abilities:

● Ability to have strong, positive communication and interaction skills when dealing with co-workers, students, administrators, parents and/or the community

● Knowledge and proficiency in the use of computers and various database and spreadsheet programs

● Knowledge and proficiency in the use of other office equipment

● Ability to communicate clearly and concisely in both written and oral form

● Ability to perform clerical duties

● Ability to remain calm under trying circumstances

● Ability to organize events, conferences

● Ability to work with frequent interruptions

● Ability to maintain various organizational systems needed at the school

● Ability to meet timelines

● Knowledge of scheduling and organizing

● Ability to plan, organize and prioritize

● Ability to perform multiple tasks simultaneously.

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Educational Qualifications:

● Required: University degree in a related field of study.

● Desired: Advanced degree and/or certifications.

Professional Experience:

● Required: Technical or academic background in a school setting.

● Desired: Experience in school settings with proven success working with a diverse student population from a variety of cultural, social, and religious backgrounds.

Skills:

● Professional proficiency in English

● Ability to work independently and to take initiative

● Excellent time-management and organizational skills

● Experience offering a high level of customer service

● Ability to organize, prioritize, and meet deadlines

● Ability to collaborate effectively and respectfully with others

● Commitment to personal growth and openness to feedback.