Secretary to Chief Executive Officer

We are seeking a highly organized, detail-oriented, and proactive Secretary to the Chief Executive Officer (CEO). This role will provide high-level administrative and operational support to the CEO to ensure the efficient functioning of daily activities and long-term strategic initiatives. You will act as a trusted gatekeeper, liaison, and coordinator, working closely with the CEO and other internal and external stakeholders.

Responsibilities:

- Manage and maintain the CEO’s daily calendar, schedule meetings, appointments, and travel arrangements, ensuring optimal time allocation.

- Act as the primary point of contact between the CEO and internal departments, external partners, and stakeholders.

- Prepare, review, and organize reports, presentations, meeting agendas, and other confidential documents.

- Attend meetings, take minutes, and follow up on action items as required.

- Monitor and prioritize incoming communications (emails, calls, documents), respond or redirect appropriately.

- Handle expense reports, reimbursement claims, and other financial administration tasks.

- Assist with organizing corporate events, off-site meetings, and internal/external engagements.

- Maintain strict confidentiality and professionalism in all matters.

- Bachelor's degree in Business Administration, Management, or a related field.

- Proven experience (3+ years preferred) as an Executive Assistant, Personal Assistant, or similar role supporting senior leadership.

- Excellent verbal and written communication skills in both English and Vietnamese.

- Strong organizational skills with the ability to multitask and manage priorities effectively.

- High level of discretion and ability to handle sensitive information with integrity.

- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.

- Strong interpersonal skills with a professional demeanor.

- Ability to work independently and under pressure in a fast-paced environment.