Senior Accountant, Accounts Receivable

RMIT University Commitment

RMIT is committed to the rights of students and staff to be safe, respected, valued, and treated as an equal in their place of study and work. All staff are expected to share this commitment and contribute to a safer community. While carrying out their role, staff are in a position of trust with students. Staff have a duty of care to report wellbeing concerns about students through the designated channels and uphold to the code of conduct. RMIT Vietnam expects all staff members to comply with its Code of Conduct, policies and procedures, which relate to legal and regulatory requirements and our ways of working.

Why RMIT University Vietnam?

RMIT Vietnam is committed to excellence, innovation, and social responsibility. We welcome applications from qualified and passionate individuals who share our values and vision. RMIT University has a global reputation and ranks 140th globally and 11th in Australia in QS World University Rankings 2024. To learn more about our rankings, please check out our latest facts and figures here Reputation and rankings - RMIT University

Rewards and Benefits:

Competitive salary package and allowances

Generous annual leave, carer leave and public holidays (Christmas and Tet Holidays)

Private health insurance and wellness programs

Professional development and career advancement

Access to state-of-the-art facilities and resources

A vibrant and diverse campus life and more!

RMIT Vietnam has been honoured with the respectable HR Asia Award as Top Employer to Work For in Asia. To find out more about RMIT Vietnam and our current vacancies, please visit our website: https://www.rmit.edu.vn/careers

Position Summary

The key focuses of the Senior Accountant, Revenues and Receivable position are:

The key focus of the Senior Accountant, Revenues and Receivable position is responsible for managing and supervising the full range of revenues and receivable function including tuition fee invoicing, revenues allocation, deferred revenue and outstanding balances, bad debts

To ensure a high quality of compliance in invoicing process accordance to local tax laws and regulations.

Reporting Line

Reports to: Manager, Accounts Receivable

Key Accountabilities

Stakeholder management

Develop and maintain a culture of integrity, continuous improvement and high performance through daily activities with a focus on increasing process efficiency.

Build and develop strong networks and relationships with key internal and external stakeholders both in country and with RMIT Melbourne including but not limited to RMIT customers, RMIT staffs, professional consultant.

Lead and deliver invoicing process training program for account receivable team members as well as non-finance staff such as billing, SEUP and connect to enhance the business process awareness and tax compliance among the university.

Manage the account receivable team’s activities in the absence of Assistant Manager, Receivable as required.

Invoicing

Accountable for invoicing processes for the whole university, ensuring it is accurate, in full, and timely in accordance with the Vietnamese Accounting Standards (VAS), tax laws, and University policies and procedures.

Lead invoice adjustment process to ensure the RMIT customers are invoiced correctly and in a timely manner with proper supporting document for tax compliance purpose.

Manage and ensure the consistency between Student Academic Management System (SAMS), ERP (Workday) and invoice issue software (TS24).

Revenue allocation and management

Lead and manage monthly revenue allocation processes in WD to ensure the university revenue is recorded accurately, in full, and in a timely manner according to both VAS and Australian Accounting Standards Board (AASB).

Accountable for revenue recognition and allocation of tuition, research revenue, and other revenue/ income from respective deferred revenue accounts.

Lead and accountable for the revenue accrual process for un-invoicing transactions.

Responsible for bad debt provision.

Lead the account receivable (AR) management and bad debt write off process.

Reporting

Provide management with executive analysis of account receivable position and provide strategic recommendations to ensure robust control and compliance on account receivable function.

Act as subject matter expert in reconciliation report between ERP versus Invoice issuance software as well as reconciliation between revenues/ Value added tax invoicing versus corporate income tax / Value added tax report.

Accountable for Account receivables report, revenue allocation and bad debt analysis.

Responsible for reconciliation on internal reconciliation platform (Blackline) to ensure all AR accounts are well reconciled.

Manage intercompany report related to revenue and account receivable and coordinate with counter staff from related parties with the primary goal of well reconciled intercompany balance.

Key member to represent account receivable team to provide relevant information and reports to both Vietnam auditor and Australia auditor for year-end audit and tax audit.

Other tasks to be assigned by supervisor.

Control and Compliance:

Manage account receivable records in accordance with VAS, AASB, and University policies and procedures.

Ensure invoicing process and its supporting documents and are complied with local tax laws and regulations.

Identify areas of improvement and make recommendations in invoicing process and system application to drive implementation and enhance internal control and services.RMIT University Commitment

RMIT is committed to the rights of students and staff to be safe, respected, valued, and treated as an equal in their place of study and work. All staff are expected to share this commitment and contribute to a safer community. While carrying out their role, staff are in a position of trust with students. Staff have a duty of care to report wellbeing concerns about students through the designated channels and uphold to the code of conduct. RMIT Vietnam expects all staff members to comply with its Code of Conduct, policies and procedures, which relate to legal and regulatory requirements and our ways of working.

Why RMIT University Vietnam?

RMIT Vietnam is committed to excellence, innovation, and social responsibility. We welcome applications from qualified and passionate individuals who share our values and vision. RMIT University has a global reputation and ranks 140th globally and 11th in Australia in QS World University Rankings 2024. To learn more about our rankings, please check out our latest facts and figures here Reputation and rankings - RMIT University

Rewards and Benefits:

Competitive salary package and allowances

Generous annual leave, carer leave and public holidays (Christmas and Tet Holidays)

Private health insurance and wellness programs

Professional development and career advancement

Access to state-of-the-art facilities and resources

A vibrant and diverse campus life and more!

RMIT Vietnam has been honoured with the respectable HR Asia Award as Top Employer to Work For in Asia. To find out more about RMIT Vietnam and our current vacancies, please visit our website: https://www.rmit.edu.vn/careers

Position Summary

The key focuses of the Senior Accountant, Revenues and Receivable position are:

The key focus of the Senior Accountant, Revenues and Receivable position is responsible for managing and supervising the full range of revenues and receivable function including tuition fee invoicing, revenues allocation, deferred revenue and outstanding balances, bad debts

To ensure a high quality of compliance in invoicing process accordance to local tax laws and regulations.

Reporting Line

Reports to: Manager, Accounts Receivable

Key Accountabilities

Stakeholder management

Develop and maintain a culture of integrity, continuous improvement and high performance through daily activities with a focus on increasing process efficiency.

Build and develop strong networks and relationships with key internal and external stakeholders both in country and with RMIT Melbourne including but not limited to RMIT customers, RMIT staffs, professional consultant.

Lead and deliver invoicing process training program for account receivable team members as well as non-finance staff such as billing, SEUP and connect to enhance the business process awareness and tax compliance among the university.

Manage the account receivable team’s activities in the absence of Assistant Manager, Receivable as required.

Invoicing

Accountable for invoicing processes for the whole university, ensuring it is accurate, in full, and timely in accordance with the Vietnamese Accounting Standards (VAS), tax laws, and University policies and procedures.

Lead invoice adjustment process to ensure the RMIT customers are invoiced correctly and in a timely manner with proper supporting document for tax compliance purpose.

Manage and ensure the consistency between Student Academic Management System (SAMS), ERP (Workday) and invoice issue software (TS24).

Revenue allocation and management

Lead and manage monthly revenue allocation processes in WD to ensure the university revenue is recorded accurately, in full, and in a timely manner according to both VAS and Australian Accounting Standards Board (AASB).

Accountable for revenue recognition and allocation of tuition, research revenue, and other revenue/ income from respective deferred revenue accounts.

Lead and accountable for the revenue accrual process for un-invoicing transactions.

Responsible for bad debt provision.

Lead the account receivable (AR) management and bad debt write off process.

Reporting

Provide management with executive analysis of account receivable position and provide strategic recommendations to ensure robust control and compliance on account receivable function.

Act as subject matter expert in reconciliation report between ERP versus Invoice issuance software as well as reconciliation between revenues/ Value added tax invoicing versus corporate income tax / Value added tax report.

Accountable for Account receivables report, revenue allocation and bad debt analysis.

Responsible for reconciliation on internal reconciliation platform (Blackline) to ensure all AR accounts are well reconciled.

Manage intercompany report related to revenue and account receivable and coordinate with counter staff from related parties with the primary goal of well reconciled intercompany balance.

Key member to represent account receivable team to provide relevant information and reports to both Vietnam auditor and Australia auditor for year-end audit and tax audit.

Other tasks to be assigned by supervisor.

Control and Compliance:

Manage account receivable records in accordance with VAS, AASB, and University policies and procedures.

Ensure invoicing process and its supporting documents and are complied with local tax laws and regulations.

Identify areas of improvement and make recommendations in invoicing process and system application to drive implementation and enhance internal control and services.

Key Selection Criteria

Good background and working knowledge in accounting environment in a medium to large multi-national organisation (at least 3 years’ experience in similar position).

Demonstrated experience in using and applying accounting principles and standards, tax laws and regulations and internal control; Comprehensive knowledge of current tax regulation (Value Added Tax, Personal Income Tax, Foreign contractor tax and Corporate Income Tax).

Ability to work independently and within a team with a flexible approach to the work environment. Ability to work under pressure and prioritise completing demands.

Commit to a high-quality customer service approach within the workplace.

Strong interpersonal, communication and negotiation skills, with the ability to work effectively with internal and external clients, in order to identify and solve problems causing non-compliance

Demonstrated knowledge and experience in using accounting software such as Workday system and/or standard Microsoft Office applications such as Excel, Microsoft Word.

Ability to display appropriate behaviours in line with the position, as per the RMIT Behavioural Capability Framework (Connectedness, Commitment to Excellence – Improve and Simplify; Imagination and Innovation; Impact; Inclusion; Agility). Have working knowledge in accounting environment in a medium to large multi-national

English Proficiency

English is the language of teaching and communication at RMIT Vietnam. For this role, the minimum requirement is IELTS General with a score of at least 6.0 (or equivalent, as outlined in the Recruitment, Selection and Onboarding Guidelines).

For any role, English Language Proficiency may also be proven by showing successful completion of secondary education to a level qualifying to enter university study while being instructed through the medium of English, as per the RMIT University recognised qualification list.