Senior Admin Executive

As an Office Assistant, I guarantee the availability and quality of administrative services and office operations to ensure the satisfaction of teammates.

YOUR RESPONSIBILITIES:

* OPERATIONAL:

- Support the activities related to the business trip of teammates & visitors such as visa, flight, hotel, transportation (pick up & drop off at airport), and travel insurance.

- Provide support to EXPAT & their family members on resident cards, passports,.. their mobility.

- Manage suppliers with a high level of demand for the best service and efficiency.

- Negotiate and demand with suppliers to bring the best price and good service to the teammate.

- Alert managers and team members about outstanding issues and advise them on how to improve.

- Follow up with teammates on office & admin rules, guidelines, and SOP...; make sure they understand and practice.

- Update the market linked to my area and advise managers of the necessary changes.

- Continuously review the working procedures and relevant policies in my area to make them better.

- Support others Admin projects when needed.

* OFFICE LIFE EVENT

- Manage happy hour events. Follow the budget and organize the event.

- Manage detox corner to make sure healthy snacks and drinks, a nice setup, and clean services.

- Office decoration (Xmas, Tet).

- Organize the events (family day, women‘s day, women‘s international day, man day, sports day, flee markets).

- Use event budget efficiency and deliver a good message to make sure the satisfaction of teammates and the company.

* FINANCIAL

- Manage all office expenses data, work on debit notes, and payments, and do the reports to the admin team, HR team,.. when need it.

- Cost management by reviewing the suppliers and changing the services is outstanding.

WHAT WE NEED FROM YOU:

- 7 years experience in admin services (especially in dealing with business trip activities).

- Good at communication (writing and verbal) in English.

- Have oriented to project management.

- Be good at event Management (as a player and leader).

- Good at Excel, and data analysis.

- Ability to make a decision and take responsibility in your role.'

YOUR BENEFITS:

- Learning and Development. We care about your desire to grow and develop. We provide various Local and overseas training courses and mentor ships to ensure your professional progress.

- Monthly performance bonus and 13th salary.

- Annual Salary review in March.

- 18 annual leaves.

- Social Insurance according to Vietnamese Labor Law and Premium Insurance for all family members.

- Annual health check.

- Sport practice allowance.

- Several training courses to increase your competence with great opportunities for career development.

- Attractive staff discount for all purchases in Decathlon stores.