Senior Administrative Officer/ Senior Business Services Officer

This position will provide a full spectrum of Business Services (BS) supports to Vietnam offices.

* Job purpose:

• Ensure a pleasant and safe environment for staff members, work well with the building management and partners effectively with Hong Kong and Vietnam team members.

• Full responsible for the procurement and maintenance of office supplies and office equipment decision. Ensures all administrative purchases are at the best terms and prices.

• Support Asia leadership team day-to-day administrative support as required. These include calendar management, travel arrangement, vendor database management, data collection and market intelligence research tasks to support the business.

• Contribute to policy discussions and is responsible for implementing policy decisions on office administration as finalized by supervisors.

* Key responsibilities

• Manage travel and operating vendors, including performance tracking, coordination, and invoice handling

• Oversee daily office services (shipment, security, housekeeping, phones, access control)

• Respond to staff inquiries and provide guidance on office tools and systems

• Assist in preparing administrative budgets and summaries

• Collect and organize data for reporting and business analysis

• Provide administrative support to the Asia Leadership Team (e.g., calendar, expenses)

• Support office layout modifications, renovations, and seating plans arrangement

• Coordinate company-wide events, meetings, and emergency drills

• Other Ad hoc assignments

• Tertiary educated and excellent communication skills in English both in written & verbal

• At least 5-8 years of relevant experience, of which 5 years is at supervisory level in a sizable company is preferable.

• Experience in a fast-paced, dynamic business environment and proficiency in managing relationships with diverse stakeholders (incl executives, external suppliers, business counterparts, etc)

• Experience in office setting up is a definite advantage.

• Full set of admin operation skills.

• Proficient in Microsoft Word, Excel and PowerPoint.