Senior C&B Specialist

Job summary

The position is responsible for overseeing and executing all aspects of payroll management to ensure accuracy, timeliness, and full compliance with statutory regulations and internal policies. This role also manages Personal Income Tax (PIT) and Social–Health–Unemployment Insurance (SHUI) processes, ensuring all submissions and payments are completed in accordance with legal requirements. In addition, the role maintains the integrity of employee data through effective HRIS management, labor contract administration, and comprehensive benefits coordination. The incumbent will also prepare regular C&B reports, support internal and external audits, and contribute to HR initiatives and projects that enhance operational excellence and employee satisfaction.

Principal Accountabilities

Payroll Management:

• Process payroll timely, accurately, and ensure full regulatory compliance with relevant regulations and internal guidelines.

• Maintain the highest level of data integrity by ensuring all employee information (including salary and benefits) is current and correct.

• Produce and prepare all mandatory and ad-hoc payroll-related and headcount reports as required.

• Responsible for accurately tracking and maintaining time attendance & OT reports for all employees.

• Collaborate with the Recruiter to manage the off-boarding process, ensuring accurate and timely final salary payments for all departing employees.

• Handle all employee questions and concerns related to salary and benefits with professionalism and discretion.

• Participate in other C&B assignments and general HR projects as needed to support HR Team goals.

Personal Income Tax (PIT) Management:

• Oversee and manage all PIT compliance, including preparing and submitting monthly PIT declaration reports to the Tax Department, ensuring monthly PIT payments are made on schedule, and performing the annual PIT finalization.

Social, Health, and Unemployment Insurances (SHUI) Management:

• Responsible for accurately managing all SHUI enrollment, updates, and compliance matters throughout the employee lifecycle, including new registrations and processing necessary paperwork for employee departures.

Labor Book & Statutory Reports Management:

• Manage and prepare all mandatory labor reports for timely submission to relevant authorities.

• Ensure full compliance with all labor regulations and maintain accurate Labor Books.

• Manage updates to Labor Internal Regulations or Collective Agreements as required by law or company policy.

Labor Contract Management:

• Update labor contracts as required to reflect changes in company policies or labor laws, and ensure all these updates are accurately recorded in the HRIS.

• Create annexes to labor contracts when needed to address specific terms, amendments, or additional agreements.

• Prepare and manage contract renewal process as requirements.

• Ensure accurate and secure keeping of all labor contracts and employee related documents.

HRIS Maintain and Employee Profile Management:

• Ensure that all employee data in HRIS is accurate and up to date.

• Maintain comprehensive records and personnel files for all employees.

• Updates all employee lifecycle changes in the HR system, including new hires, terminations, transfers, pay adjustments, and promotions and other adjustments/changes.

Benefits Administration:

• Manage all employee benefits, including (but not limited to) the private healthcare program, annual medical checkups, quarterly free products, and other company-specific benefits.

• Proceed Recognition or Long Service Award based on company policies.

Preparation of C&B Reports:

• Prepare and deliver regular C&B reports, including monthly, quarterly, and annual summaries. And ensure all reports are comprehensive, accurate, and submitted in a timely manner.

• Prepare all required reports for the annual audit conducted by the Audit Firm, as well as any irregular reports necessary for Tax Audits.

• Prepare any necessary ad-hoc reports upon request.

Other Tasks (5%)

• Expats Services (Visa, WP, TRC, Tax).

• Support for Staff Events organized by HR Team.

Qualification and Experience

• Bachelor’s Degree in relevant field

• At least 05 years of hands-on C&B experience, ideally within companies with a size of 300-400 headcounts.

• Strong understanding & knowledge of Vietnam labor law, PIT law, SHUI Law and other related regulations.

• Experience in using payroll software.

Skill Sets & Personal Attributes

• Good level of English proficiency.

• Good command of Microsoft office (especially Excel).

• Strong analytical and problem-solving abilities.

• Customer service mindset, mature, careful, and result oriented.

• Communication and interpersonal skills.