Senior Event Executive

JOB SUMMARY:

This role is responsible for planning and executing trade show events in beauty industry, coordinating partnerships, and driving PR/marketing strategies to achieve business goals. The ideal candidate will demonstrate expertise in event management, stakeholder collaboration, and creative communication.

KEY RESPONSIBILITIES:

1. Event Planning & Execution

• Organize promotional activities (press conferences, opening ceremonies, seminars, webinars, VIP tours, etc.).

• Research and secure event venues, equipment, and services (interpretation, secretarial support).

• Manage on-site operations, troubleshoot issues, and ensure seamless event delivery.

• Conduct pre- and post-event evaluations, analyze feedback and report outcomes. Analyze trends, conduct market/industry research and feedback to optimize future initiatives and event/PR strategies.

2. Partner & Stakeholder Management

• Develop and maintain relationships with conference partners, keynote speakers, media, and vendors.

• Collaborate with internal teams (marketing, finance, etc.) to align event/PR strategies with project goals.

• Coordinate with conference partners to ensure expectations are met within budget.

3. Marketing & PR Strategies

• Design and implement publicity campaigns and PR strategies.

• Produce promotional content (press releases, articles, presentations, videos, web content).

• Manage media relations, handle inquiries, and collate/analyze media coverage.

• Collaborate with the marketing team to drive event promotion and brand visibility.

4. Budget & Financial Management

• Forecast PR cash flow, manage budgets, and track costs in collaboration with finance teams.

• Ensure cost-effective resource allocation for events and campaigns.

5. Administrative & Operational Support

• Prepare delegate lists, conference proceedings, and post-event reports.

• Supervise production of multimedia materials (videos, photographs, films).

• Handle administrative tasks and ad hoc duties assigned by the Line Manager.

1. Education

• Degree in Public Relations, Communications, Marketing, or a related field.

2. Experience

• Minimum 4 years in event management, PR, or a similar role.

• Proven track record in organizing conferences, seminars, and VIP events and solid experience in managing PR campaigns across multiple channels.

3. Technical Skills

• Proficiency in English (written and spoken).

• Strong presentation and public speaking abilities.

• Competency in multimedia production tools (for videos, presentations, etc.).

4. Core Competencies

• Creative, flexible, and collaborative team player.

• Ability to thrive under pressure and meet tight deadlines.

• Excellent problem-solving and negotiation skills.

Benefits:

• Private healthcare and accident insurance

• 14 days annual leave and 1 birthday leave

• Flexible working hours

• Working Office in heart of HCMC (District 1)