Senior IT Budget and Vendor Management Specialist

OBJECTIVES

We are seeking a detail-oriented Senior IT Budget and Vendor Management Specialist with strong contractual knowledge to oversee all post-contracting and renewal activities with IT vendors; and to support the efficient management of IT budget. This role will be primarily responsible for driving IT vendor governance, performance, compliance, and contract negotiations, while also contributing to the planning, tracking, and reporting of IT budgets and costs. The ideal candidate will bring deep expertise in Vendor Lifecycle Management especially in Technical or Financial Services Field, combined with strong analytical and budget management capability.

JOB DESCRIPTION

IT Vendor Management (60%)

• Vendor Lifecycle Oversight: Support vendor onboarding & offboarding process, as well as the ongoing governance of IT vendors across infrastructure, software, and managed services.

• Contract Management & Negotiation: Monitor contract renewal schedules and vendor payments; support negotiating new and renewal contracts with vendors to secure optimal terms, pricing, KPIs and service-level agreements (SLAs) while minimizing risk.

• Performance Monitoring: Track vendor performance against defined SLAs & KPIs. Manage service issues, escalate when necessary, and coordinate periodic service and performance reviews.

• Vendor Relationship Management: Act as the primary liaison between internal IT/business stakeholders and external vendors, ensuring alignment with strategic goals and expectations.

• Risk & Compliance: Collaborate with relevant teams to ensure vendor engagements comply with internal policies and regulatory requirements.

• Governance Reporting: Develop & maintain vendor scorecards, risk registers, and documentation to support internal governance and IT vendor risk oversight.

IT Budget Control & Financial Support (30%)

• Budget Planning: Support annual IT budget planning activities based on the IT portfolio, strategic initiatives, and business priorities.

• Budget Monitoring: Support tracking IT operating and capital expenditures to ensure alignment with approved budgets and contractual commitments.

• Proposal submission: Coordinate with internal IT stakeholders to prepare IT purchase proposals and manage end-to-end proposal submission in compliance with company procedures.

• Acceptance Note Review: Review vendor deliverables and acceptance notes for alignment with contract terms and service performance.

• Financial Reporting: Collaborate with Finance to develop & maintain monthly budget variance analysis, accrual tracking, and reporting for IT leadership.

• Cost Optimization: Identify cost-saving opportunities through contract consolidation, license optimization, or service adjustments. Coordinate with Procurement to execute the saving initiative.

Other (10%)

• Procurement related task: Monitor and follow on TAT of IT procurement/payment requests.

• Ad-hoc tasks assigned by Line Manager.

YOUR SKILLS AND EXPERIENCES

• Bachelor’s degree in Information Technology, Finance, Business, or a related field.

• Minimum of 3 experience working in vendor management, sourcing, or procurement, preferably in banking, financial institution or insurance

• Familiarity with IT/ Vendor risk management is a plus

• Experience in cost optimization initiatives is a plus

• Strong negotiation and commercial analysis skills

• Excellent written and verbal communication skills in both English and Vietnamese

• Strong interpersonal skills with the ability to manage relationships across internal stakeholders and external vendors

• Highly detail-oriented with an analytical mindset and a focus on process improvement