Senior Procurement Officer

1. BPO/PO Management

- Create, amend, and monitor BPOs and POs in line with contract terms.

- Ensure accuracy and completeness of procurement data in the system.

- Close BPOs/POs timely and in compliance with internal controls.

2. Delivery Coordination & Execution

- Liaise with suppliers and internal stakeholders to ensure timely delivery.

- Track delivery status and manage issues such as delays or quantity discrepancies.

- Support goods receipt confirmation and related documentation processes.

3. Issue Resolution

- Monitor and address issues related to PO execution, delivery, and invoicing.

- Collaborate with suppliers, end-users, and the Sourcing team to resolve operational challenges effectively.

- Ensure timely escalation and resolution of exceptions impacting downstream procurement processes

- Follow up with Finance and suppliers to resolve pending or delayed payments.

4. Compliance & Data Integrity

- Maintain accurate vendor, item, and transaction data.

- Ensure adherence to procurement policies and support audit readiness.

5. Supplier Performance Support

- Provide operational data to sourcing for performance evaluation.

- Participate in supplier performance review processes when relevant.

6. Reporting & Continuous Improvement

- Monitor and report KPIs related to downstream procurement.

- Propose and support improvements to enhance efficiency, automation, and user experience.

Personal qualifications/ competencies:

- Bachelor degree in Foreign Trade, Business Administration, Supply Chain, Economics

- Proficiency in English

- Analytical & research skills

- Solid command of Microsoft Office, fluence in Power BI is an advantage

- Experience with ERP systems is preferred

- Ability to handle claims and solve related issues

- Desire to learn and develop own skills set further, being open for new tasks and challenges

- Good teamwork skills, willingness to support team members

- Convincing communication and negotiation skills

- Ability to express own arguments in a logical, well-structured way

Experience:

- At least 1 year working in Procurement - preferred in internationally operating companies

- Familiar with Source to Pay concept

- Exceptional for fresh graduate with excellent academic background

Stakeholders & Relations/ Internal & External:

- Internal: work with Procurement team members, Finance and requisition from Functions

- External: work with suppliers