Senior Procurement Specialist

Objective:

Thang Long Joint Operating Company operates oil production from Hai Su Trang and Hai Su Den fields, both in Block 15-2/01 offshore Vietnam. The TLJOC Procurement Team and its assigned staff provide professional contract management services including Procurement and Contract activities in supporting the Company’s operations.

The Procurement Team in co-operation with the internal User Groups establish needed relationships with third party contractors and suppliers, in the form of contracts, frame agreements, call-off contracts, purchase orders, service orders or any other necessary form of commitment agreement between TLJOC and the Supplier community.

The purpose of the job is to support the Procurement Team to work on various tasks including handling contracting process for various procurement packages, contracts novation, and expediting.

General Description:

Reporting to Procurement Supervisor, the post holder is responsible to provide all kind of contracting and procurement activities which shall include but not be limited to contracting and purchasing activities, expediting, and administration support. The role includes understanding the local business objectives and desired outcomes, engaging internal stakeholders to build support for initiatives, understanding options and risks associated with procurement activities, establishing supplier relationships in order to achieve superior supplier performance, negotiating commercial terms to deliver best value solutions, and measuring / reporting the value delivered.

Equally important is delivery of all services based on good relationship with suppliers in meeting TLJOC’s expectations and requirements in HSE, technical integrity and cost effectiveness, as well as ensuring strict compliance with the TLJOC Procurement Policy and Procedures, principles and relevant governing legislations such as the Block 15-2/01 Petroleum Contract and relevant Vietnam laws and regulations.

The post holder may also be requested to provide training and guidance to Procurement Specialists on procurement processes, procedures and work delivery.

Roles and Responsibilities:

The primary responsibilities of the post holder will include, but not be limited to:

• Being responsible for the entire sourcing process for the assigned contracts. The process shall include Pre-qualification, Request for Proposal, Bid Evaluation, Post-Bid Negotiation, Internal and External Approvals, Contract Release, Contract Administration and Contract Closure;

• Providing the Procurement Supervisor and TLJOC Management with any feedback on contract and procurement related matters, including liaising with other groups within the Company and contractors/ suppliers;

• Managing the Contractors/Suppliers’ performance to ensure all purchase and service orders are correctly placed, properly expedited and promptly delivered. Advising the Procurement Supervisor of any forecast slippages in contract and order placement, execution and delivery;

• Liaising with the relevant internal User Groups to ensure alignment of procurement deliverables with their planned activities;

• Liaising with the relevant internal User Groups to support the monitoring of the Contractors/Suppliers’ cost expenditure to ensure necessary (additional) approvals are obtained in timely manner;

• Providing contract administration support for the Procurement Team when so required;

• Ensuring the correct and most up-to-date templates are used (RFQ, ITB, Bid Evaluation Guidelines, Technical Evaluation Report, Commercial Evaluation Report, Award Recommendation, Contract, Purchase Order, Service Order, Release Order and the like);

• Keeping records and filing of all relevant documentation;

• Assisting with Partners and Government Audits of TLJOC procurement activities;

• Developing and maintaining an Approved Contractor/Supplier List (ACL);

• Participating in the Company networks, sharing information, best practices, continuous improvement initiatives and lessons learnt;

• Performing other works that the Procurement Supervisor may request from time to time.

Qualifications & Work Experience Requirements:

• Education: Business, Law or Technical college/university degree; Training on basic oil & gas technology, drilling is an advantage;

• Experiences: Experienced in procurement & contract area for at least 10 years; Procurement experience in Oil & Gas industry is an advantage; Knowledge of local, region and global market for the controlled sectors;

• Language: Good English skills both verbal and written;

• Computer: Advanced MS Word and Excel skills;

• Commercial sense – ensuring quality and cost effective contractual agreements is imperative to the Company’s operation, financial and overall business success;

• Procurement Process – Skillful Application;

• Strategy Development & Application – Skillful Application;

• Supplier Evaluation & Selection – Advanced Application;

• Negotiating & Influencing – Advanced Application;

• Contract Development & Execution – Advanced Application;

• Supplier Performance Management – Skillful Application;

• Logistic Process – Skillful Application.

Special Skills / Other Comments

• Be able to focus effort and prioritise work to deliver business value;

• Have a bias for action, does things before being asked to, or forced to;

• Be ready to work overtime to manage workload;

• Anticipate future situations and plans to meet them;

• Willingly take the lead when challenges occur;

• Be an open and effective communicator;

• Demonstrate a shared commitment to team success;

• Have a respect for others cultures and perspectives;

• Demonstrate openness to new ideas.