Senior Project Coordinator

About Us:

We are a dynamic Swiss architectural agency based in Vietnam, Singapore and Switzerland, dedicated to delivering innovative design solutions. Our team is passionate about creating spaces that inspire and serve our clients’ needs. We are currently seeking an experienced Project Coordinator to join our administrative team.

Position Overview:

The ideal candidate will have 5 to 10 years of experience in negotiating contracts and managing fee proposals within the architecture or construction industry. You will play a crucial role in securing projects by preparing competitive fee proposals, negotiating contracts, and ensuring successful contract follow-up.

This role also involves handling potential disputes and maintaining strong relationships with consultants and partners.

Key Responsibilities:

• Develop and prepare comprehensive fee proposals and bidding for prospective projects.

• Conduct meetings with clients to understand their needs and present proposal options.

• Negotiate contract terms and conditions to align with both client and agency interests.

• Monitor payment schedules and follow up on outstanding invoices.

• Address and resolve any disputes or issues that may arise during projects.

• Liaise with potential consultants, analyzing their proposals and coordinating project needs.

• Work collaboratively as a key team player within the administrative department, fostering strong communication with internal and local accounting teams to ensure smooth operations across the office.

Qualifications:

• 5 to 10 years of relevant experience in contract negotiation and fee proposal management, must be in the architecture or construction sector.

• Strong understanding of contract law and financial processes related to project bidding.

• Excellent negotiation and communication skills.

• Perfect command of English, both written and oral; proficiency in French is a plus.

• Ability to analyze proposals and work collaboratively with consultants.

• Proficiency in relevant software and tools for contract management and proposal development.

• Strong organizational skills and attention to detail.

What We Offer:

• Competitive salary and benefits package.

• Opportunities for professional development and growth.

• A collaborative and creative work environment.

• The chance to work on diverse and exciting projects.

How to Apply:

If you are a motivated professional with a passion for architecture and project management, we want to hear from you! Please submit your resume and a cover letter via Vietnamworks!