Senior Purchasing Executive

1. Develop purchasing plans and allocate supplier capacity

- Coordinate with ordering units to balance ordering needs with supplier capacity to determine appropriate purchasing plans

- Plan external purchases by month, quarter, year

2. Receive and process system orders, place orders with suppliers

- Review and process orders from ordering units: check item codes, ni, review order quantity, and proposed delivery time of units

- Respond promptly to ordering units when orders change or arise related to orders

- Synthesize and consolidate orders for each supplier in accordance with regulations for each type of goods of each order type.

- Execute orders for selected suppliers after reviewing and processing valid orders from ordering units

3. Track supplier delivery progress, import goods into company warehouse and delivery progress to units

- Monitor and urge the progress of each supplier's goods delivery according to the order appointment time.

- Make periodic/ad hoc reports on order progress to the Supply Chain Management Department to have timely solutions in case the supplier delivers goods late or problems arise related to order progress.

- Coordinate with KCS to ensure that products in stock meet quality standards.

- Timely notify relevant units about the order status as well as update the order program if there is an order change.

- Monthly compare order and delivery data between VHCU department and suppliers

- Perform warehouse entry procedures for each delivery (if the goods meet requirements)

- Receive, process and respond to information related to orders from Stores and Branches.

4. Plan payments to suppliers. Track and reconcile supplier accounts.

- Pay debts to suppliers after goods meet quality standards and are placed in stock according to supplier payment deadlines

- Develop and update supplier payment plans (payment value/materials/labor) weekly/monthly/quarterly

- Monitor and reconcile debts with suppliers monthly

- Liquidate, review and re-sign contracts periodically

5. Maintain current suppliers, search, develop and manage suppliers.

- Monitor the transaction process with suppliers to serve as a basis for evaluating and managing the quality of existing suppliers

- Coordinate and respond to performance results to improve supplier quality

- Regularly update information on the status of goods, delivery quality, etc. of suppliers.

- Create contracts and monitor contract implementation with suppliers

- Grasp and report periodically/timely information on market prices, fluctuations related to the industry in charge

6. Make a report.

- Prepare and submit activity reports, data reports and professional reports according to assigned duties.

EDUCATION

- Degree: University Major: Business Administration/ Commerce/ Supply Chain

- Language Proficiency: Good English communication

- Other education required for the profession: Purchasing

EXPERIENCE

- Related years of experience: 3 years or more

- Working experience related to current job:

- Experience in negotiating and bargaining with suppliers to achieve the best deals for the company.

- Understanding of product types within the assigned purchasing scope.

SKILLS

- Work skills:

+ Proficient in Word, Excel, Power Query, Power BI.

+ Mastery of knowledge about gold/silver/jewelry/stones.

+ Presentation and document drafting skills; arranging and managing documents.

+ Negotiation skills

+ Planning and monitoring skills

+ Reporting and analyzing skills

- Soft skills:

+ Communication, presentation

+ Organization and work arrangement skills.

+ Analyze, evaluate, and handle situations.