Division: Middle/High School
Position: Service-Learning & CAS Secretary
Reports to: Service-Learning & CAS Coordinator
Working Hours: Monday-Friday, 8:00am-5:00pm
HOW TO APPLY:
Interested candidates please send your application via the School recruitment portal at: https://www.applitrack.com/unishanoi/onlineapp/_application.aspx?posJobCodes=490&posFirstChoice=2020%20-%202021%20SCHOOL%20YEAR%20OPENINGS&posSpecialty=
DEADLINE: Tuesday April 23, 2024
Summary of the Position:
The UNIS Hanoi Service-Learning & CAS secretary is responsible for administrative assistance, logistical management, and secretarial support of the Service-Learning and CAS program. The Service-Learning Programme at UNIS Hanoi is central to our Mission and Guiding Principles and is firmly embedded in both Curricular (MYP & DP) and Co-Curricular learning. Students engage in a structured process of: investigation, planning, action, reflection and celebration. This takes place during subject classes, interdisciplinary units, grade-level trips, meetings, and Service-Learning lessons within the school day; as well at other times including after-school, weekends, and overnight events, visits, and trips. In Grades 11 and 12, Service-Learning forms part of their IBDP CAS (Creativity, Activity & Service) programme and is part of all students' high school experience. UNIS Service-Learning & CAS collaborates with over 30 partners within our wider community including non-profits, social enterprises, governmental agencies, experts, local schools, NGOs, and orphanages. Students/Student Groups engage with service-learning partners in connection to service, action, and global citizenship.
Responsibilities:
• Logistics management
o Prepare supplies/materials and make procurement orders for service-learning events, classes, and trips
o Schedule all Service-Learning/CAS events on school calendars
o Coordinate equipment, facilities, tech/operations requests, and referees for the successful running of events
o Make all event-related food/beverage arrangements
o Support the Service-Learning team in monitoring budgetary concerns
o Create and manage chat space/email lists and groups relevant to the service-learning programme
o Liaise with the Operations Department to arrange event set-up/take-down for all events
o Work with the Advancement Office to provide photos, articles and other correspondence
• Trips & Events:
o Register students and send communication to students and families
o Manage all transportation associated with trips through communication with Transportation Coordinator
o Communicate with teachers, students and parents/guardians regarding all trip information (field trip forms, email updates, etc.)
o Work with teams to evaluate trips on an annual basis
o Manage field trip forms, passports, and visa from students; Follow up with teachers, students, parents/guardians on incomplete forms
• LMS & SIS (Veracross/ Toddle)
o Liaise with Grade Level Teams to organise progress checks for CAS requirements and ensure students meet the graduation requirements.
o Monitor the CAS progress of students through Veracross/Toddle
o Provide Veracross/Toddle assistance to students and teachers
o Prepare class and event rosters on Veracross
• Record keeping
o Maintain records to help students to identify personal and ATL goals for CAS and Service-Learning
o Monitor the range and balance of CAS engagements undertaken by individual students
o Read and respond to CAS diaries/journals
• General Management
o Provide administrative assistance, logistical management, and secretarial support of the Service-Learning and CAS programme
o Maintain the UNIS communication hubs and website information associated with the activities of Service-Learning Office and the CAS programme
o Assist with the development of the Service-Learning Handbook
o Assist with the distribution, collection, maintenance, ordering and inventory of all equipment and materials for Service-Learning/CAS activities.
• Other responsibilities as delegated by Supervisor