Strategic Business Assistant (Executive Assistant to MD)

ofi (olam food ingredients), part of the Olam Group, offers sustainable, natural food products and ingredients, including cocoa, coffee, dairy, nuts, and spices. Operating in Vietnam since 1997, ofi has built a strong presence with its head office in Ho Chi Minh City, along with regional offices and seven major factories across various provinces. As the largest exporter of cashews, pepper, and instant coffee, and among the top exporters of green coffee, ofi Vietnam works closely with a vast network of farmers. With over 4,500 employees, the company is committed to performance, diversity, and talent development. Its ‘Choices for Change’ strategy targets long-term impact by 2030, focusing on prosperous farmers, thriving communities, climate action, and sustainability.

JOB IN SUMMARY

We are looking for a highly intelligent, agile, and analytical individual to become the Strategic Business Assistant to the Vietnam’s CEO (MD). This manager-level executive assistant role offers deep exposure to business and operations support across multiple geographies and functions. This is a high-trust position suited for someone who thrives in a fast-paced, high-stakes environment and can adapt to new challenges with maturity, discretion, and business acumen.

KEY RESPONSIBILITIES:

1/ Business Data & Strategic Analysis

- Consolidate and analyze business data across functions and geographies.

- Extract insights from operational, financial, and commercial datasets to support strategic decisions.

2/ Delegation & Information Management

- Attend and summarize key meetings, streamline information, synthesize discussions into clear, actionable summaries.

- Act as a trusted filter of information to streamline the Leader’s priorities.

- Manage delegated tasks with high ownership and follow-through.

3/ Stakeholder Communication & Coordination

- Communicate and collaborate with key internal and external stakeholders across functions and regions.

- Coordinate cross-functional and cross-country interactions smoothly and professionally.

- Maintain strong follow-up systems to ensure alignment and timely execution of priorities.

4/ Business Tools, Reporting & Presentations

- Ensure accuracy and consistency of data across reporting platforms.

- Create sharp, executive-level presentations and reports for internal and external use.

5/ Market & Strategic Project Support

- Conduct market and competitive research to support potential new ventures and expansion opportunities.

- Support special projects, business development initiatives, and project management tasks as needed.

6/ Be a flexible, dependable resource to the MD for both strategic and operational matters.

EXPERIENCE AND QUALIFICATIONS

- Young talented with 3 - 5 years of relevant experience in business analysis, consulting, strategy, or executive support.

- Strong analytical and data-handling capabilities across varied data sources.

- Experience working across full ecosystems, with internal stakeholders and cross-professional collaboration

- Excellent communication, stakeholder management, and presentation skills.

- Strategic thinker with high adaptability, emotional intelligence, and people sensitivity.

- Demonstrated discretion in handling confidential information

- Mobility: Willingness to travel for business and market visits as needed.

This role will provide high visibility and exposure for a proactive self-starter with the ability to manage change, drive multiple priorities. You will be mentored directly by the MD and play a pivotal role in shaping business and operations.

Our Purpose is to “be the change for good food and a healthy future”. At ofi, we celebrate our diversity. ofi provides equality of opportunity for all persons with respect to hiring without discrimination on the grounds of race, color, religion, national origin, sex, pregnancy, age, disability, veteran status, or sexual orientation. All employment decisions will be based on qualifications, merit, and business needs.