Teaching/ Administrative Assistant, The Business School

POSITION PURPOSE

The Teaching/Administrative Assistant provides administrative and academic support to ensure the effective operation of The Business School. The role assists in coordinating teaching schedules, assessments, meetings, and events, while managing communication, records, and documentation in line with university policies.

The position contributes to the smooth delivery of academic programmes by supporting faculty and students, maintaining accurate data and reports, and ensuring efficient coordination across teaching and administrative activities within the School.

AREAS OF RESPONSIBILITY

Administration and Management

• Manage day-to-day administrative activities to ensure the smooth operation of the school.

• Provide support and co-ordinate activities that may require assistance and ensure the planned activities aligning to BUV’s standard and strategic plan.

• Assist teaching staff in planning and coordinating events, including managing logistics such as venue booking, photography, video recording etc.

• Managing school’s shared folder for good e-record and housekeeping.

• Maintain good documentation and record keeping for reference and audit purposes.

• Ensure effective communication and coordination with all other functional areas for smooth operation of school teaching and non-teaching activities.

• Ensure maintenance of supplies and equipment.

• Be involved in marketing activities, open days and other marketing related activities.

Teaching and Learning Support

• Assist in the creation, development, and delivery of learning and teaching materials.

• Facilitate discipline-specific classroom activities, which may include discussions, practical training sessions, events, or educational trips to enhance student learning and smooth operations.

• Assist teaching staff to supervise student projects, academic content and other student-centred learning opportunities.

POSITION SPECIFICATIONS

COMPETENCIES (knowledge, skills, and abilities)

(Essential)

• Bachelor’s degree in a relevant discipline area (from recognized institution) is essential.

• Applicants are expected to indicate which subject area they are interested in supporting and how their expertise aligns with this.

• Sufficient breadth or depth of specialist knowledge in the discipline to develop teaching materials and the provision of learning support.

• Knowledge of higher education teaching methods and an ability connect, enthuse and engage students.

• Experience in a specialized programme area and willingness to develop personal skills and new knowledge within this field.

• Evidence of a positive contribution or engagement within the specialized discipline or programme area and willingness to share this experience with students.

• Understand equal opportunity issues as they may impact on academic content and issues relating to student need.

• Excellent written and verbal English communication skills.

• Able to communicate complex ideas to a range of groups.

• Able to demonstrate independent and self-managing working styles.

(Desirable)

• Knowledge of academic policies, accreditation processes, and higher education administration.

COMPETENCIES (behavioural)

Communication

• Routinely communicate complex ideas to students with limited knowledge as well as to peers using high level skills and a range of media.

• Excellent written and verbal communication skills.

Teamwork

• Act as a responsible team member to develop productive working relationships with other members of staff.

• Co-ordinate the work of teaching team to identify and respond to student’s needs.

• Ability to work independently and as a part of team.

Initiative, problem-solving and decision making

• Assist the teaching team in identifying the need for developing the content or structure of modules and make proposals on how this should be achieved.

• Support the teaching team in the design and delivery of modules and assessment methods taking into account established University practice and the specialist needs of students where necessary.

• Collaborate with the teaching team to ensure the efficient implementation and revision of assessment procedures to ensure good student outcomes and achievement.

• Tackle issues affecting the quality of student engagement and teaching delivery within scope of own level of responsibility, referring more serious matters to the Discipline Lead, Programme Lead or teaching team, as appropriate.

• Attention to details and problem-solving skill.

Work Environment

• Be aware of the risks in the workplace and the potential impact on their own work and that of others.

• Depending on area of work (for example laboratories, workshops, studios) conduct risk assessments, take steps to reduce hazards and take responsibility for the health and safety of self and others.

• Identify issues or concerns related to the learning environment and resources, referring more serious matters to the Programme Lead or teaching team, as appropriate.

IMPORTANCE NOTICE:

To strengthen communication efforts and raise awareness against increasingly complex fraud risks, please note that BUV will never request any fees or payments during the recruitment process. Be cautious of scams that ask for money to apply.

The Human Resources Department (HRD) of BUV only communicates through official BUV channels using email addresses ending with @buv.edu.vn. If you are unsure about the authenticity of any information or request, please visit our official website www.buv.edu.vn and refer to the Careers section (https://www.buv.edu.vn/work-for-buv/) for guidance on how to verify and contact HRD.