Urgent - Logistics Executive (6 months)

Imported Goods:

• Import Documentation: Typically, the shipper will send documents 3–

4 days before ETA. Prepare a checklist (Vietnamese product name, HS

code, origin) and send to the vendor for verification via email/manual

process.

• Arrival Notification: Purchase insurance, send arrival notice and

invoice to the vendor for customs declaration. Confirm draft declaration

from the vendor, create PR for tax payment, and send to Accounting

before 11:00 AM daily (Accounting pays tax at 1:00 PM) – using

Intranet.

• Forecasting: Prepare weekly inbound forecast for the warehouse and

attach related documents. Send every Wednesday via email/manual

process.

• Import Documentation for Accounting: Send import documents to

Accounting so they can complete warehouse entry after customs

clearance and prepare for sales dispatch (email/manual process).

Invoice Issuance & Internal Transfer Notes (using SAP HANA):

• Issue invoices based on BU email requests and create internal transfer

notes (for sales to industrial zones/export processing zones, or internal

transfers from warehouse to office for machine/component testing as

requested by BU). BU provides DO and STO numbers; generate Billing

or PNK; BU checks draft Billing and transfer note → Use SAP and send

internal email to accounting (email/manual process).

• Issue gift invoices for BU from events and internal promotional

activities. Fill in inventory check file as requested by BU (BU sends DO

list, generate Billing, BU checks → Use SAP, send email to accounting

→ email/manual process).

Warehouse Operations:

• Check Debit Notes (Inbound/Outbound/QR code/OT Fee) on the 25th

and 26th of each month for warehouses in the North and South

(email/manual process).

• Transportation Invoice: Official vendor (MLC) issues the transportation

invoice at the end of the month based on shipping invoices provided by

FAI and FAM admins (email/manual process).

• Provide Advice: Offer guidance when there are issues with imported

goods or warehouse-related activities (email/manual process).

Payment:

• Process customs service fee payments for both North and South regions

(using Intranet).

• Process warehouse service fee payments for both North and South

regions (using Intranet).

Reporting:

• Prepare monthly Customs Clearance Report (email).

• Prepare Delayed Shipment Report (email).

• Maintain insurance and FedEx files (if applicable) (email).

Graduating University (Majoring relevant)

WORK EXPERIENCE

• At least 2 years, priority in Automation Industry

ABILITIES/SKILLS

• Ability to develop collaborative and harmonious relationship with external parters and clients at the senior level

• English (Intermediate Level)

• Well-developed problem solving and decision-making abilities

• Well-organized and time management skill

CV english is required