Vietnamese Liaison And Secondary Administrator

JOB PURPOSE

Work with parents and students to build effective community relationships, especially Vietnamese, promoting BIS and fostering strong school-home relationships. Support the Secondary administration team with the smooth day-to-day operations of the Secondary campus, with a specific focus on Sixth Form administration.

KEY RESULTS AREA

1. VIETNAMESE LIAISON

• Act as a trusted point of contact for our Vietnamese community

• Nurture relations with the BIS and wider Vietnamese community

• Assist Vietnamese families with paperwork and transcripts

• Translation and interpretation for Secondary School communications

• Work closely with the Head of Marketing and Admissions to identify opportunities for effective liaison with our Vietnamese families and the wider community

• Run parent workshops and lead presentations for our Vietnamese community throughout the year.

• Liaise with parents to ensure engagement and understanding of processes.

2. SECONDARY ADMINISTRATOR

• As a key member of the Secondary Administration team, ensure the effective operation of admin tasks in the Secondary section of the school

• Manage the logistics of Parent Connect Workshops and PTSC throughout the Secondary section of the school

• Support with maintaining online platforms and communication channels

• Manage the parent communication tool (Bloomz) across the Secondary campus

• Accurately and diligently complete all administrative tasks as delegated by the PA to Head of Secondary

• Support SSLT and Heads of Year with administration tasks, including the management of Managebac systems for the IBDP

• Support Heads of Year 12 and 13 with the effective registration of students during study periods

• Manage the study leave process in collaboration with the Examinations Officer

• Prepare requested documents (transcripts, reports, school profiles and certificates of graduation) for departing students in Year 13

Qualifications/ Training:

• Bachelor’s degree

• Experience working with high-school students

Experience / Knowledge:

• Experience working in international education

Skills:

• Interpersonal skills and ability to work as part of a team

• High level of IT competence

• Use of ISAMs/MS Teams

Personal Attributes:

• Excellent interpersonal skills

• High levels of personal integrity

• Excellent organisational and time-management skills

• Attention to detail

• Ability to work under pressure and remain calm

• Willingness to take on multiple tasks

• Proactive and able to prompt others to ensure deadlines are achieved

• Self-motivated and enthusiastic

• Ability to work independently

• Continually strive for improvement

• Adaptability

• Sense of Humour