Warehouse & Logistics Executive

I. GENERAL INFORMATION

Job Title: Warehouse & logistics Executive Department Operation

Direct Reports: Supply Chain Manager Report to COO

II. FBO

As an assistant warehouse & logistic Supervisor/ Procurement manager, you will support the Manager and team in managing procurement, logistics, and warehouse.

a. Key Responsibilities:

What are the 5 - 7 Responsibilities for this position?

• What are the most frequent and most important essential work activities, teams, and outcomes they are responsible for?

Shipments and Deliveries (50%)

• Oversee the transportation of products from one location to another, such as warehouses or warehouses to end users.

• Arrange product pickups and deliveries with transportation companies and route drivers accordingly.

• Typically conduct a cost analysis of several transportation companies to select one that is cost-efficient and can handle the shipment loads.

Build Relationships with Vendors (10%)

• The logistics supervisor must communicate with sales forces and customers.

• They must ensure that all parties are working together to guarantee that shipments are packed, sent, and delivered in a timely manner.

• Contacting various transportation companies to get shipping quotes and deciding on the best carriers based on cost, availability, and reliability.

Maintain Warehouse Inventory (30%)

• Study client or customer needs and manage inventory based on these needs.

• Analyzing product orders to research the need for keeping certain items in stock.

• Coordinate with warehouses and relevant cross-functional teams to inspect returned items, determine appropriate solutions, process restockable products to ensure proper stock reconciliation within the system.

Other tasks as arranged by line manager (10%).

b. KPIs:

• What are the 3 5 Key Performance Indicators will this position be measured against?

• Lead Time inbound and outgoing deliveries 95%

• Timeline issue or complain: 16h working day.

c. Interdepartmental communication

• What are the primary people contacts in this job? With whom? What purpose?

• How Often?

• Supply Chain team: Report daily/weekly/monthly

• COO/CEO: follow job requirements as needed

• MKT, Finance: Cooperate to planning or buildup events, training, solving guest issue

III. REQUIREMENT

d. Qualifications:

• What skills, expertise, or behavioral traits are needed to succeed in this position?

• Excellent verbal and written communication skills.

• Excellent interpersonal and negotiation skills with a proven ability to create and maintain positive working relationships with vendors, suppliers, shippers, and customers.

• Sourcing skills & saving cost skills.

• Time management

• Experience in the setup warehouse is an advance.

• Excellent organizational skills and attention to detail.

• Thorough understanding of company products and logistics.

• Strong analytical and problem-solving skills.

• Proficient with Microsoft Office Suite or related software.

e. Required experience & education:

• What is the education or work experience needed to qualify for this position?

• Bachelor’s degree in Business or related field required; Master's degree preferred.

• At least 2-3 years of experience as a warehouse & logistic executive, or similar relevant position is required.

IV. BENEFITS

f. Compensation:

• What is the salary range?

Negotiate

• Is there a bonus or incentive plan and how is it structured?

- Package of benefits for employees working at M.O.I Cosmetics.

- Premium discount when buying M.O.I Cosmetics or DA Skincare products.

- Diverse courses on skills, self-improvement, and expertise.

- Opportunity to work with top stars and the biggest media channels in Vietnam

- Young, dynamic, and modern working environment.

- Regularly organize training activities, picnics, and team building.