Workplace Associate

• Be the face of Flexport Vietnam Offices

• Greet guests and employees with a friendly, professional attitude.

• Manage front desk operations, visitor check-ins, and security badge access.

• Handle incoming calls, mail, and deliveries.

• Coordinate onboarding and offboarding activities (welcome emails, desk setup, badges, etc.).

• Help plan and host office events — company wide celebrations, engagement events, and more!

• Manage office supplies, pantry stock, and vendor orders; keep everything running smoothly.

• Partner with local teams on the upcoming office move and expansion.

• Support office fit-out, layout setup, furniture installation, and vendor coordination.

• Ensure safety, compliance, and comfort throughout the renovation and move-in process.

• Be the point of contact for landlords, property management, and service vendors.

• Oversee maintenance, cleaning, and repair schedules to keep the space at its best.

• Support expense tracking, invoice processing, and workplace systems (tickets, reports, etc.).

• Share internal communications and keep our Confluence/Slack updates fresh and accurate.

• Bachelor’s degree preferred.

• Minimum 3 years of relevant experience in workplace operations, administration, or facilities — experience in multinational or fast-paced companies is a strong plus.

• Fluent English/Vietnamese communication skills — written and spoken.

• Strong sense of ownership, attention to detail, and a passion for helping people.

• Excellent organizational skills with the ability to juggle multiple priorities.

• Positive, can-do attitude — you don’t just solve problems, you prevent them.

• Experience supporting office relocation, renovation, or new site setup is a huge advantage.