WVV Administrative Assistant in Yen Binh Area Program, Yen Bai

WVV Administrative Assistant in Yen Binh Area Program, Yen Bai

Địa Điểm Làm Việc: Yên Bái
Thương lượng 222 lượt xem - Hết hạn trong 11 ngày

Các Phúc Lợi Dành Cho Bạn

13th monthly salary
Premium health care
26 days of leave per year

Mô Tả Công Việc

WORK CONTEXT / BACKGROUND

World Vision is a Christian relief, development and advocacy organization working to improve the quality of life of people, especially children who are marginalized and living in poverty. World Vision (WV) helps all who are in need, regardless of their religion, race, ethnicity or gender. As a child-focused organization, WV’s work focuses on children, ensuring they are protected and their basic needs are met. World Vision Vietnam (WVV) has been funded from 13 support countries in Europe, Asia, the Americas and Australia. Funding of WVV consists of sponsorship program funding (70%) and Private Non-Sponsorship (PNS)/grants (30%). WVV employs about 430 staff, of which 93% are Vietnamese nationals.

WVV is operating in 4 zones: North 1 (Hoa Binh, Dien Bien), North 2 (Yen Bai, Tuyen Quang, Hai Phong), Central (Thanh Hoa, Quang Tri and Da Nang) and South (Quang Nam, Quang Ngai, Binh Thuan, Ho Chi Minh, DakNong). WVV’s Area Program (AP) usually focuses within one administrative district of a province which populated by ethnic minority people with high rates of poverty. A uniqueness of WVV’s Development Program Approach (DPA) is that Area Program (AP) team members are based at district level where the AP is located, which enables them to work closely with government partners and communities on a daily basis. Beside the APs, WVV is also implementing different Special and Grant Projects to meet the specific needs of vulnerable children in both AP and non-AP areas.

PURPOSE OF POSITION

This position aims to assist Area Program Manager and team members in implementing the administrative tasks of the AP including procurement, payment, sponsorship services, office logistics for events/visits, etc. He/she is expected to contribute to the effective operations of the AP, in alignment with WVV’s strategy and policies.

ROLE DIMENSION / DESCRIPTION

1. Programs Operations
• Arrange logistics (transportation, accommodation, venue, stationaries, printing, etc.) for AP activities, events and visits under the supervision and support of AP Coordinator.
• Prepare and track logistic purchase requests on Provision and get support from the Zonal procurement officer to complete the procurement process in alignment with WV’s procedures and policies.
• Support DFs/SFs/Coordinators to aggregate information and fulfil orders (creation PO/registration and payment process) for centralized procurement on a quarterly.
• Support DFs to complete required documents for procurements when needed.
• Enter the lists of MVC who are beneficiaries of program activities in the MVC support monitoring file/system.
• Scan the required documents for payment requests to be uploaded on the system and storage purpose.
• File necessary procurement and payment documents in order
• Procure and pay office equipment and utilities.

2. Sponsorship service operations
• Arrange logistics (transportation, accommodation, venue, stationaries, printing, etc.) for sponsorship events and visits under the supervision and support of Sponsorship Facilitator (SF).
• Support local partners to buy Gifts (belonged to GN) for RC based on approved TOR, follow up and collect photos as well as relevant documents as required.
• Contact local partners to follow up progress of correspondences, Child Expression Worksheet to ensure they are in alignment with sponsorship standards.
• Support SF to track the progress and check the quality of pictures and videos of RC.
• Assist SF to track RC and their parents’ participation in programming.

3. Other
• Take responsibility for personal security, accurately identify and assess the dangers and respond in the most appropriate way; take all good faith efforts to keep other WVV staff and property secure with guidance and instruction as being trained by WVV.
• Other tasks assigned by the manager to the team performance.
Xem toàn bộ Mô Tả Công Việc

Yêu Cầu Công Việc

Knowledge, Skills, Abilities:
1. Required Professional Experience
• At least 1 years’ experience in administrative assistant

2. Required Education, training, license, registration, and certification
• College degree in any field
• Motorbike driving licence

3. Preferred Knowledge and Qualifications
• Carefulness, proactiveness, hardworking and detail oriented
• Proficient use in Word, Excel, PowerPoint and email
• Willingness to learn and grow
• Willingness to support articulate and demonstrate World Vision’s core values in meaningful ways to children and communities.
• Basic understanding of and experience in development/humanitarian works would be an advantage

Địa Điểm Làm Việc

Yên Bình District, Yên Bái, Vietnam

Về Chúng Tôi

WORK CONTEXT/BACKGROUND

World Vision is a Christian relief and development organisation working to create lasting change in the lives of children, families and communities living in poverty. World Vision serves all people regardless of religion, race, ethnicity or gender. As a child-focused organization, WV’s work focuses on children, ensuring they are protected and their basic needs are met. WVV has a total income of around US$ 19,000,000 (FY20) with funding from 16 support countries in Europe, Asia, the Americas and Australia. Funding of WVV consists of sponsorship program funding (70%) and PNS/grants (30%). WVV employs about 450 staff, of which 99% are Vietnamese nationals.

Currently, World Vision Vietnam is implementing 40 Area Programmes (APs) which operate in 5 zones: North (Hung Yen, Hoa Binh, Hai Phong and Dien Bien), Yen Bai – Tuyen Quang, Thanh Hoa, Central & Highlands (Quang Tri, Quang Nam – Danang, DakNong) and South (Quang Ngai, Binh Thuan, Ho Chi Minh). WVV’s APs focus within one administrative district of a province which usually populated by ethnic minority people with very high rates of poverty. A uniqueness of WVV’s Development Program Approach (DPA) is that AP team members are based at district level where the AP is located, which enables them to work closely with government partners and communities on a daily basis. Beside the APs, WVV is also implementing different Special and Grant Projects to meet the specific needs of vulnerable children in both AP and non-AP areas.

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Ngày nghỉ

Làm việc 40 giờ mỗi tuần, nghỉ thứ bảy và chủ nhật. 14-15 ngày nghỉ lễ mỗi năm với thời gian nghỉ có lương. 15 ngày nghỉ hàng năm + 6 ngày nghỉ ốm + 2 ngày nghỉ phép gia đình


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