WVV Finance Officer - National Office

Job Description:

1. FIELD OFFICE ACCOUNTING FUNCTION (40%)

- Prepare regular accounting and adjusting journal entries

- Reconciliation (GL, GNs, bank, etc) is carried out on a monthly basis.

- Ensure the correction and consistency with WV standard of the used accounts and analysis codes.

- Entered and review Sunsystem data, prepare accurately and timely supporting schedules and financial reports in cooperation with the Finance Department.

- Track and remind all outstanding advances and payables (more than 30 days) to the relevant staff or Finance Officer in a timely manner.

- Prepare and submit settlement Advices on a timely basis

2. GRANT FINANCIAL MANAGEMENT (15%)

- Develop and review budget for Grant proposal

- Regular monitor burn rate of Grant projects and communicate with relevant stakeholders for timely improvement action

- Review Grant donor required financial report before submission to donor

- Site visit to all Grant projects to ensure minimized financial risk and compliance with donor guidelines and regulations.

- Provide training and coaching for project teams on financial requirements of the projects

- Perform quality check on financial report before submitting to SO and/or donor.

- Provide grant finance data to inform discussion on implementation strategy on a regular basis

- Conduct monitoring trip to grant projects to ensure grants compliance

- Coordinate with functional departments and Finance team in providing support APs/projects during emergency response in the targeted Area Programs/zone when needed to ensure humanitarian standards and accountability.

3. PROJECT ACCOUNTING AND SUPPORT (20%)

- Provide technical accounting support to ADPs or Projects, which is in transition and/or where there is no Finance staff, including site visits.

- Provide orientation and training to the ADP/Project finance staff when required.

4. OTHERS (10%)

- Conduct field monitoring of projects which he/she is not directly providing financial assistance and support to are conducted periodically.

- Perform any other tasks that may be assigned by the supervisor from time to time

- Inputs to the annual objectives for the Finance Department which are consistent with the Finance Manual are given.

- Provide appropriate and on-time revisions are made to the Finance Manual, Field Finance Manual of WV Vietnam in accordance with the WV Global Center Finance manual.

- Take responsibility for personal security, accurately identify and assess the dangers and respond in the most appropriate way; take all good faith efforts to keep other WVV staff and property secure with guidance and instruction as being trained by WVV

Knowledge & Skill

1. Required Education, training, license, registration, and certification

- Bachelor’s Degree in Accounting/Finance

2. Preferred Knowledge and Qualifications

- Good knowledge of accounting theory, financial statements and government tax requirements

- Good interpersonal and communications skills

- Good computer skills

- Willingness to support articulate and demonstrate World Vision’s core values in meaningful ways to colleagues, partners, donors, children and communities.

3. Required Professional Experience

- Minimum 3 years’ experience in finance position

- Experience in community development or with similar INGO.

- Experience in bank reconciliation, journal preparation, general ledger, financial statements, treasury management and government tax requirements.